HVAC Project & Sales Admin Specialist

Engineered Equipment Inc.; Oklahoma City (OK); Hybride; USD 34 000 - 50 000; Plein temps

Résumé du poste

Engineered Equipment Inc. is seeking an organized Administrative Assistant to support salespeople and project managers, with strong MS Office skills and customer service focus.

The role involves coordinating communications with customers and manufacturers, tracking orders, and preparing project documents in a fast-paced environment. The ideal candidate has an Associates Degree in Business or related field or substantial administrative experience, plus the ability to manage multiple tasks

Qualifications

• Associates Degree in Business or related field and 3 years Administrative Assistance experience; or 5 years Administrative experience.
• Must be detail and customer service oriented and have excellent organizational skills.
• Must be strong in Microsoft applications, and be able to work well with others in a fast-paced & high volume environment.

Responsabilités

• Provide administrative support to salespeople and project managers.
• Communicate with customers and manufacturers regarding project needs, delays, issues.
• Track orders, lead times, shipping updates, and outstanding vendor requests.
• Distribute equipment manuals, warranties, submittals, startup documents, and closeout information.
• Prepare spreadsheets, project trackers, checklists, letters, and other documents.
• Organize job-related emails, files, and project documentation.
• Direct incoming requests to the correct division, salesperson, or project manager.
• Coordinate company events, Lunch & Learns, invitations, RSVPs, catering, and reminders.

Connaissances

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Formation

Associates Degree in Business or related field

3 years Administrative Assistance experience

5 years Administrative experience

Description du poste

Engineered Equipment Inc. is seeking an organized Administrative Assistant to support salespeople and project managers, with strong MS Office skills and customer service focus.

The role involves coordinating communications with customers and manufacturers, tracking orders, and preparing project documents in a fast-paced environment. The ideal candidate has an Associates Degree in Business or related field or substantial administrative experience, plus the ability to manage multiple tasks