Administrative Assistant - Energy & Operations Support

SGB-SMIT USA; Oklahoma City (OK); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental, Vision, and Rx

401k with match

Life insurance

Long and short-term disability

Paid holidays

Paid time off

Flexible spending account

Job summary

SGB-SMIT USA, a division of SGB-SMIT Group, is seeking an administrative professional to support daily operations in Oklahoma City. You will handle phones, filing, data entry, and scheduling to keep our office running smoothly.

This role requires strong organizational and communication skills, proficiency with Excel and Word, and the ability to work independently and with a team. We offer a comprehensive benefits package and a collaborative environment.

Qualifications

• Strong organizational and administrative skills.
• Proficiency with Microsoft Office, especially Excel and Word.
• Ability to work independently and in a team.
• Ability to pass nationwide background check and pre-employment physical.

Responsibilities

• Answer and manage multi-line telephone calls and direct to staff.
• Enter employee time records and support accounting with documentation.
• Greet clients and visitors professionally.
• Perform general clerical and administrative duties: data entry, Excel, photocopying, filing, mail.
• Coordinate with vendors and service providers for office equipment maintenance.
• Handle weekly billing activities for completed projects.
• Schedule meetings, send invitations, reserve rooms, arrange snacks/meals.
• Arrange travel as needed.

Skills

Organizational skills

Administrative skills

Communication skills

Tools

Microsoft Excel

Microsoft Word

Microsoft Office Suite

Job description

SGB-SMIT USA, a division of SGB-SMIT Group, is seeking an administrative professional to support daily operations in Oklahoma City. You will handle phones, filing, data entry, and scheduling to keep our office running smoothly.

This role requires strong organizational and communication skills, proficiency with Excel and Word, and the ability to work independently and with a team. We offer a comprehensive benefits package and a collaborative environment.