Administrative Assistant

SGB-SMIT USA; Oklahoma City (OK); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental, Vision, and Rx

401k with match

Life insurance

Long and short-term disability

Paid holidays

Paid time off

Flexible spending account

Job summary

SGB-SMIT USA, a division of SGB-SMIT Group, is seeking an administrative professional to support daily operations in Oklahoma City. You will handle phones, filing, data entry, and scheduling to keep our office running smoothly.

This role requires strong organizational and communication skills, proficiency with Excel and Word, and the ability to work independently and with a team. We offer a comprehensive benefits package and a collaborative environment.

Qualifications

• Strong organizational and administrative skills.
• Proficiency with Microsoft Office, especially Excel and Word.
• Ability to work independently and in a team.
• Ability to pass nationwide background check and pre-employment physical.

Responsibilities

• Answer and manage multi-line telephone calls and direct to staff.
• Enter employee time records and support accounting with documentation.
• Greet clients and visitors professionally.
• Perform general clerical and administrative duties: data entry, Excel, photocopying, filing, mail.
• Coordinate with vendors and service providers for office equipment maintenance.
• Handle weekly billing activities for completed projects.
• Schedule meetings, send invitations, reserve rooms, arrange snacks/meals.
• Arrange travel as needed.

Skills

Organizational skills

Administrative skills

Communication skills

Tools

Microsoft Excel

Microsoft Word

Microsoft Office Suite

Job description

Transform with us the future of energy

SGB-SMIT USA is a division of SGB-SMIT Group an international transformer manufacturer with locations in Europe, Asia and America. With reliable transformer technology, the company actively supports the global energy transition in areas such as renewable energy, industry and urban energy infrastructure.

As a key link between power generation, transmission and distribution, SGB-SMIT Group develops and manufactures power transformers, distribution transformers, cast-resin transformers and custom solutions for data centers, industrial applications and e‑mobility. These products ensure efficient, stable and secure energy flows worldwide.

With more than 3,800 employees worldwide, the SGB-SMIT Group stands for quality, innovation and sustainability and offers a stable environment to work on technologies that shape the energy systems of the future.

What sets the SGB-SMIT USA apart

• Meaningful work at the heart of the energy transition
• Short decision-making processes and direct cooperation
• Stable, growing company with long-term prospects

Your contribution counts – both professionally and personally.

Your benefits at SGB-SMIT USA

• Medical, Dental, Vision, and Rx
• 401k with match
• Life insurance
• Long and short-term disability
• Paid holidays
• Paid time off
• Flexible spending account

Your tasks

• Answer and manage multi-line telephone calls, directing callers to the appropriate staff members.
• Enter employee time records into the accounting system and provide supporting documentation to accounting personnel.
• Greeting and assist clients and visitors in a courteous, professional manner.
• Perform general clerical and administrative duties, including:
• Data entry and typing
• Microsoft Excel and other Microsoft Office applications
• Photocopying and faxing
• Mailing and distribution
• Filing and document organization
• Receive, sign for, and distribute courier-delivered packages.
• Create, format, and modify documents using Microsoft Office, including customer-required reports, forms, and other documentation.
• Research, obtain pricing for, and requisition office supplies.
• Coordinate with vendors and service providers to ensure the proper operation and maintenance of office equipment and services, including photocopiers, fax machines, vending machines, telephones, and related equipment.
• Perform weekly billing activities for completed projects.
• At the direction of the General Managers: schedule and coordinate general meetings and related activities, including:
• Sending meeting invitations
• Reserving meeting rooms and resources
• Coordinating snacks and meals
• Supporting other meeting-related logistics
• Coordinate Travel arrangements, as needed

Your profile

• Strong organizational, administrative skills and communication skills.
• Proficiency with Microsoft Office, particularly Microsoft Excel and Microsoft Word.
• Ability to work independently while also supporting a team environment.
• Ability to learn and effectively use accounting, billing, and operational systems.
• Ability to pass nationwide background check and pre-employment physical.

SGB-SMIT USA is an equal Opportunity Employer.