Administrative Assistant - Drive Office Ops & Scheduling

LifeSafer, Inc.; San Diego (CA); On-site; USD 26,000 - 28,000; Full time

Job summary

SCRAM Systems in California seeks an Administrative Assistant to optimize office operations and support the Program Manager in a well-organized, productive environment. You will handle scheduling, communications, records, reports, and coordination of logistics for referrals and installations.

The role emphasizes strong organization, clear communication, confidentiality, and initiative in a fast-paced site. A High School Diploma or GED and 1 year of related experience are required.

Qualifications

• High School Diploma or GED required.
• 1 year in Administrative Assistant/Customer Service role or transferable skill preferred.

Responsibilities

• Prioritize and manage schedules effectively.
• Implement streamlined administrative processes.
• Enhance communication channels.
• Maintain organized records.
• Prepare reports and documents.
• Coordinate office logistics.
• Answer phones and return voicemails.
• Event/meeting planning
• Special projects
• Order supplies and materials.
• Money handling and reporting
• Assist clients with Frequently Asked Questions
• Conduct intakes (screening and assessment)
• Schedule orientation and installation appointments for all new referrals
• Install, remove, conduct maintenance and clean all equipment.

Skills

Excellent organizational skills

Strong written and verbal comms

Self-motivated

Time Management

Attention to Detail

Problem-Solving

Technology Proficiency

Professionalism

Initiative

Confidentiality

Diplomacy

Education

High School Diploma or GED

1 year Administrative Assistant/Customer Service

Job description

SCRAM Systems in California seeks an Administrative Assistant to optimize office operations and support the Program Manager in a well-organized, productive environment. You will handle scheduling, communications, records, reports, and coordination of logistics for referrals and installations.

The role emphasizes strong organization, clear communication, confidentiality, and initiative in a fast-paced site. A High School Diploma or GED and 1 year of related experience are required.