Administrative Operations & Scheduling Specialist

Reqrouteinc; San Diego (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Reqrouteinc in San Diego, CA is seeking an Administrative Assistant to provide essential administrative and organizational support for daily operations. The role involves managing correspondence, maintaining records, coordinating schedules, and assisting employees, clients, and management with administrative needs.

Ideal candidates have a high school diploma, administrative experience, strong communication, and proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent; additional education is a plus.
• Previous administrative or office experience preferred.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office or similar productivity tools.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to multitask and meet deadlines.
• Ability to work independently and as part of a team.

Responsibilities

• Manage emails, phone calls, correspondence, and routine inquiries.
• Schedule meetings, appointments, and company activities.
• Prepare, organize, and maintain documents, reports, and records.
• Perform data entry and maintain accurate databases and spreadsheets.
• Assist with filing, document management, and general office organization.
• Coordinate administrative tasks between departments.
• Support managers and team members with day-to-day administrative needs.
• Handle confidential information professionally and securely.
• Track deadlines, appointments, and assigned tasks.
• Perform other administrative duties as assigned by management.

Skills

Communication

Organizational skills

Time management

Multitasking

Teamwork

Independent work

Education

High school diploma

Tools

Microsoft Office

Job description

Reqrouteinc in San Diego, CA is seeking an Administrative Assistant to provide essential administrative and organizational support for daily operations. The role involves managing correspondence, maintaining records, coordinating schedules, and assisting employees, clients, and management with administrative needs.

Ideal candidates have a high school diploma, administrative experience, strong communication, and proficiency with Microsoft Office.