Administrative Assistant — Streamline Office Ops & Client Support

Scram Systems; San Diego (CA); On-site; USD 26,000 - 28,000; Full time

Benefits offered by this job

401(k) matching

Health insurance

Dental insurance

Vision insurance

HSA with employer contribution

FSA for dependent care

Paid time off

Paid sick time

EAP

Tuition reimbursement

Referral program

Job summary

SCRAM Systems California seeks an Administrative Assistant to optimize office operations, support the Program Manager, and maintain a well-organized, productive workplace. This role focuses on clear communication, efficient scheduling, and reliable records management across our California operations.

You will handle phones, emails, reports, logistics, and intake activities for referrals, coordinate orientations and installations, and assist clients with FAQs while upholding confidentiality and

Qualifications

• High School Diploma or GED required.
• 1 year of Administrative Assistant or customer service experience preferred.
• Strong organizational and communication skills essential.

Responsibilities

• Prioritize and manage schedules effectively.
• Implement streamlined administrative processes.
• Answer phones and return voicemails.
• Prepare reports and documents.
• Coordinate office logistics and events.
• Install, remove, maintain and clean equipment.
• Money handling and reporting.
• Assist clients with Frequently Asked Questions.
• Conduct intakes (screening and assessment)
• Schedule orientation and installation appointments for all new referrals.

Skills

Excellent organizational skills

Strong written and verbalcommunication

Time management

Attention to detail

Problem-solving

Technology proficiency

Confidentiality

Diplomacy

Self-motivated

Initiative

Education

High School Diploma or GED

1 year in Administrative Assistant/Customer Service role

Job description

SCRAM Systems California seeks an Administrative Assistant to optimize office operations, support the Program Manager, and maintain a well-organized, productive workplace. This role focuses on clear communication, efficient scheduling, and reliable records management across our California operations.

You will handle phones, emails, reports, logistics, and intake activities for referrals, coordinate orientations and installations, and assist clients with FAQs while upholding confidentiality and