Administrative Assistant - DoD Team | Secret Clearance

Naval Systems, Inc.; Lexington Park (MD); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Life Insurance

Flexible Spending Account

Paid Time Off

Paid Holidays

Short Term Disability

Long Term Disability

Tuition Assistance

401(k)

Job summary

Naval Systems, Inc. seeks a Junior Administrative Assistant to support the PMA 261 CH-53K Sustainment Team in Lexington Park, MD. The role involves calendar management, scheduling Teams/Outlook meetings, and conference room coordination, plus drafting and distributing briefs and reports.

The candidate will document minutes, track action items, handle routing and filing, and assist with travel in DTS. Strong organizational and communication skills are essential.

Qualifications

• Minimum 3 years of relevant administrative or office support experience.
• Proficient in Microsoft Office 365 (Excel, Word, Outlook, PowerPoint).
• Strong organizational skills, attention to detail, multitasking and effective communication.

Responsibilities

• Manage calendars and schedule Teams/Outlook virtual meetings.
• Reserve conference rooms and prepare meeting briefs and documents.
• Attend meetings, document minutes and track action items.
• Support document routing, version control, and filing in designated folders.
• Monitor milestone deadlines and remind for timely completion of tasks.
• Coordinate travel requests and DTS documentation.
• Update organizational charts and phone lists; maintain Meeting Makers lists.
• Support team members with administrative tasks and projects.

Skills

Calendar management

Meeting coordination

Document preparation

Customer relations

Education

High School Diploma

Tools

Microsoft Office 365

Excel

PowerPoint

Outlook

Job description

Naval Systems, Inc. seeks a Junior Administrative Assistant to support the PMA 261 CH-53K Sustainment Team in Lexington Park, MD. The role involves calendar management, scheduling Teams/Outlook meetings, and conference room coordination, plus drafting and distributing briefs and reports.

The candidate will document minutes, track action items, handle routing and filing, and assist with travel in DTS. Strong organizational and communication skills are essential.