Junior Administrative Assistant

Naval Systems, Inc.; Lexington Park (MD); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Life Insurance

Flexible Spending Account

Paid Time Off

Paid Holidays

Short Term Disability

Long Term Disability

Tuition Assistance

401(k)

Job summary

Naval Systems, Inc. seeks a Junior Administrative Assistant to support the PMA 261 CH-53K Sustainment Team in Lexington Park, MD. The role involves calendar management, scheduling Teams/Outlook meetings, and conference room coordination, plus drafting and distributing briefs and reports.

The candidate will document minutes, track action items, handle routing and filing, and assist with travel in DTS. Strong organizational and communication skills are essential.

Qualifications

• Minimum 3 years of relevant administrative or office support experience.
• Proficient in Microsoft Office 365 (Excel, Word, Outlook, PowerPoint).
• Strong organizational skills, attention to detail, multitasking and effective communication.

Responsibilities

• Manage calendars and schedule Teams/Outlook virtual meetings.
• Reserve conference rooms and prepare meeting briefs and documents.
• Attend meetings, document minutes and track action items.
• Support document routing, version control, and filing in designated folders.
• Monitor milestone deadlines and remind for timely completion of tasks.
• Coordinate travel requests and DTS documentation.
• Update organizational charts and phone lists; maintain Meeting Makers lists.
• Support team members with administrative tasks and projects.

Skills

Calendar management

Meeting coordination

Document preparation

Customer relations

Education

High School Diploma

Tools

Microsoft Office 365

Excel

PowerPoint

Outlook

Job description

life insurance, flexible benefit account, paid time off, paid holidays, short term disability, long term disability, tuition assistance, 401(k)

Description

NSI requires a Junior Administrative Assistant to support the PMA 261 CH-53K Sustainment Team. The Junior Administrative Assistant will manage calendars, schedule Teams/Outlook virtual meetings, and reserve conference rooms. Prepare, format, and distribute correspondence, reports, meeting briefs, and other documents. Attend meetings as required, document minutes, track action items, and follow-up on tasks and action items. Support document routing, version control, and file electronic and paper-based documents in designated folders. Monitor milestone deadlines and deliver reminders to support timely completion of tasks and deliverables. Coordinate travel requests, arrangements, vouchers, and related administrative documentation in the Defense Travel System (DTS). Update organizational charts, phone lists, and Teams/Outlook Meeting Makers. Update organizational charts, phone lists, and Teams/Outlook Meeting Makers. Support other team members with administrative tasks and projects.

Location

Lexington Park, MD

Education

High School Diploma or Equivalent

Experience

Minimum of 3 years of relevant administrative or office support. Microsoft Office 365 intermediate level proficiency with Excel, Word, Outlook, and Power Point. Strong organizational abilities, attention to detail, multitasking, excellent verbal and written communication skills, and customer relations skills. Strong proactive problem-solving skills and a proactive attitude.

Security Clearance

Secret Clearance is required. Must be a U.S. citizen.

Special Notes

NSI is a privately held, small but quickly growing company with headquarters in Lexington Park, Maryland within 5 miles of the Patuxent River Naval Air Station. Established in 2004, we are now celebrating 22 years of excellence in providing quality products and services to the Department of Defense. Our benefits package includes medical, dental, vision, Long Term Disability, Life Insurance, Short Term Disability, paid time off, paid holidays, flexible spending account, employee assistance program, tuition assistance program, 401k Plan with company match as well as a fun and enthusiastic work environment!

Quality, Integrity, Teamwork, Success - that's NSI!

NSI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.