Administrative Assistant

People Technology And Processes; Tampa (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

People Technology And Processes is seeking an Administrative Assistant to support the CCPA team at MacDill AFB, Tampa, FL. The role focuses on executive administrative duties, calendar management, and coordination of travel and meetings in a high-tempo environment.

Required are 2–3 years of DoD/military admin experience, SECRET clearance with TS/SCI eligibility, and strong MS Office skills. The position demands US citizenship and fluent English in a on-site setting.

Qualifications

• SECRET clearance with TS/SCI eligibility.
• U.S. citizenship; fluent English.
• 2–3 years experience in administrative support in a DoW or military environment.
• Strong organizational skills and proficiency in Microsoft Office Suite and the Defense Travel System.
• Knowledge of DoW regulations (FOIA, DOPSR, TMT) and maintaining confidentiality.

Responsibilities

• Provide administrative support to CCAA leadership, including scheduling and coordinating meetings and managing calendars.
• Manage logistics for teleconferences, videoconferences, and in-person meetings.
• Coordinate travel arrangements and process authorizations and vouchers in the Defense Travel System per JTR.
• Serve as first point of contact for inquiries via phone and email and route official correspondence.
• Draft, edit, and proofread documents to CENTCOM and Department of the Air Force standards; oversee records management.
• Maintain distribution lists and personnel rosters and support event planning.

Skills

Microsoft Office Suite

Defense Travel System

Organizational skills

Communication

Job description

Job Details

Job Location: Tampa, FL 33621, Position Type: Full Time, Position Title: Administrative Assistant

Location: MacDill AFB, FL

Clearance required: SECRET clearance minimum, with eligibility for TS/SCI

Scope of Work

Provides executive administrative support to the CCPA team, facilitating organizational efficiency and supporting leadership priorities in a high-tempo environment.

Responsibilities

• Provide administrative support to CCAA leadership, including scheduling, meeting coordination, and task management, and organize leadership calendars and read-ahead packages.
• Manage logistics for teleconferences, videoconferences, and in-person meetings.
• Facilitate travel arrangements and process authorizations and vouchers in the Defense Travel System per JTR.
• Act as first point of contact for inquiries, routing phone, email, and official correspondence.
• Draft, edit, and proofread documents to CENTCOM and Department of the Air Force standards and oversee the CCAA records management system.
• Maintain distribution lists, personnel rosters, and contact databases and support event planning and execution.

Qualifications

• Secret clearance at time of award, with eligibility for TS/SCI
• U.S. citizenship; fluent English
• Minimum two to three (2-3) years of experience in administrative support, preferably within a DoW or military environment
• Strong organizational skills and proficiency in Microsoft Office Suite and the Defense Travel System
• Knowledge of DoW regulations (FOIA, DOPSR, TMT processes) is highly advantageous; ability to maintain confidentiality