Administrative Assistant — Document Prep & Scheduling

Cactus Wellhead; Indiana; On-site; USD 42,000 - 66,000; Full time

Job summary

Cactus Wellhead is seeking an administrative professional to support Location Personnel by preparing and maintaining location documentation and providing general office support.

The role involves clerical tasks, document libraries, drafting and editing correspondence, reports and emails, and coordinating meetings, travel, and deadlines. Proficiency in MS Word, Excel, and Outlook is required, with strong written and verbal communication and the ability to multi-task in a fast-paced environment.

Qualifications

• Office Administration certificate or 3–5 years related experience.
• Equivalent combination of education and experience.
• Experience with MS Word, Excel and Outlook.

Responsibilities

• Provide general administrative and clerical support including mailing, scanning, faxing and copying
• Maintain document libraries in both printed and electronic forms
• Prepare and modify documents, including correspondence, reports, drafts, memos and emails
• Schedule and coordinate meetings, appointments and travel arrangements
• Maintain office supplies
• Special projects or assignments as directed by management

Skills

Verbal communication

Written communication

Multi-tasking

Deadline management

Customer interface

Education

Office Administration certificate

Tools

MS Word

Excel

Outlook

Job description

Cactus Wellhead is seeking an administrative professional to support Location Personnel by preparing and maintaining location documentation and providing general office support.

The role involves clerical tasks, document libraries, drafting and editing correspondence, reports and emails, and coordinating meetings, travel, and deadlines. Proficiency in MS Word, Excel, and Outlook is required, with strong written and verbal communication and the ability to multi-task in a fast-paced environment.