Administrative Assistant

Cactus Wellhead; Indiana; On-site; USD 42,000 - 66,000; Full time

Job summary

Cactus Wellhead is seeking an administrative professional to support Location Personnel by preparing and maintaining location documentation and providing general office support.

The role involves clerical tasks, document libraries, drafting and editing correspondence, reports and emails, and coordinating meetings, travel, and deadlines. Proficiency in MS Word, Excel, and Outlook is required, with strong written and verbal communication and the ability to multi-task in a fast-paced environment.

Qualifications

• Office Administration certificate or 3–5 years related experience.
• Equivalent combination of education and experience.
• Experience with MS Word, Excel and Outlook.

Responsibilities

• Provide general administrative and clerical support including mailing, scanning, faxing and copying
• Maintain document libraries in both printed and electronic forms
• Prepare and modify documents, including correspondence, reports, drafts, memos and emails
• Schedule and coordinate meetings, appointments and travel arrangements
• Maintain office supplies
• Special projects or assignments as directed by management

Skills

Verbal communication

Written communication

Multi-tasking

Deadline management

Customer interface

Education

Office Administration certificate

Tools

MS Word

Excel

Outlook

Job description

JOB SUMMARY:

Responsible for preparing and maintaining location documentation and providing administrative support to Location Personnel.

Essential Functions, Roles and Responsibilities:

• Provide general administrative and clerical support including mailing, scanning, faxing and copying
• Maintain document libraries in both printed and electronic forms
• Prepare and modify documents, including correspondence, reports, drafts, memos and emails
• Schedule and coordinate meetings, appointments and travel arrangements
• Maintain office supplies
• Special projects or assignments as directed by management

Education, Training, Experience:

Office Administration certificate from college or technical school; or three to five years related experience and/or training; or equivalent combination of education and experience.

Certifications, Licenses, Registrations:

None required

Job Knowledge, Skills, Abilities:

• Intermediate Language Skills Mathematical Skills and Intermediate Reasoning Ability.
• Strong verbal and written skills
• MS Word, Excel and Outlook
• Ability to multi-task and maintain deadlines
• Ability to build solid working relationships with customers, vendors, and interface with associates in all departments including HQ and other branches

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to stand; walk; reach with hands and arms; talk and hear
• Regularly required to use hands to finger, handle, or feel
• Regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 40 pounds
• Close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus

Disclaimer: Cactus Wellhead is an Equal Employment Opportunity (EEO) employer and does not discriminate in any employer/employee relations based on race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information or any other basis protected by applicable discrimination laws. This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may, and probably will be asked to perform other duties as required. Each employee, regardless of classification, is required to maintain a safe, orderly and clean workplace, using safety precautions and observing safety rules at all times.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.