On-site Operations Admin & Documentation Specialist

Cactus Wellhead; Pleasanton (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

Cactus Wellhead in Pleasanton, TX is seeking an Administrative Support professional to join our operations team. You will provide clerical assistance, manage documents, and support managers with reports and daily office tasks.

Key duties include maintaining filing systems, handling correspondence, data entry in Excel, and coordinating with other branches to ensure accuracy and timeliness. Strong MS Word, Excel, and Outlook skills are essential.

Qualifications

• Office Administration certificate or 3-5 years related experience.
• Proficient in MS Word, Excel, and Outlook.
• Ability to multi-task and meet deadlines.
• Strong verbal and written communication.

Responsibilities

• Provide general administrative and clerical support including mailing, scanning, faxing, and copying.
• Maintain document libraries in both printed and electronic forms.
• Prepare and modify documents, including correspondence, reports, drafts, memos and emails.
• Special projects or assignments as directed by management.
• Prepare and assist with various reports for Manager and other branch personnel.
• Review & organize Field Service Orders consulting with Service Managers for corrections to hand off for data entry.
• Process Job repairs in Syteline.
• Log Field Service Order packets into Excel Spreadsheet for review and analysis by Operations Manager.
• Sort and file Field Service Orders by customer removing Safety Observations and Evaluations for Manager review.Review Inventory Withdrawal Forms from Service daily for electronic filing.
• Reviewing and electronically filing Equipment Evaluation sheets from the Shop.
• Provide Field Service Orders and Inventory Withdrawal forms for weekly quality control audits.
• Assist with electronical indexing of paperwork currently stored in BAP system.
• Print, review and manage repair routers for Q2 standards.
• Stamp, code, and scan AP invoices

Skills

MS Word

MS Excel

MS Outlook

Verbal skills

Written skills

Multitasking

Education

Office Administration certificate

3-5 years related experience

Tools

Syteline

Job description

Cactus Wellhead in Pleasanton, TX is seeking an Administrative Support professional to join our operations team. You will provide clerical assistance, manage documents, and support managers with reports and daily office tasks.

Key duties include maintaining filing systems, handling correspondence, data entry in Excel, and coordinating with other branches to ensure accuracy and timeliness. Strong MS Word, Excel, and Outlook skills are essential.