Administrative Assistant - Molecular Diagnostics - Days

vcuhealth; Richmond (VA); On-site; USD 24,000 - 36,000; Full time

Job summary

VCU Health is seeking an Administrative Assistant to provide confidential secretarial and administrative support, including data entry, mailings, scheduling meetings, and generating meeting minutes. The role supports purchasing and accounts payable processes and maintains vendor contracts and financial records.

The position requires independence, discretion, accuracy, and the ability to handle sensitive information daily, with a day shift Monday through Friday, while working within established

Qualifications

• Minimum of two years of secretarial/administrative office experience.
• Proficiency with Microsoft Office applications and email/calendaring.
• Strong communication and organizational skills.

Responsibilities

• Provide confidential secretarial and administrative support, data entry and coordination.
• Handle mailings, schedule meetings and generate meeting minutes.
• Research and resolve invoice/purchasing issues; enter purchase orders into the system.
• Track and maintain records of financial transactions and vendor contracts.
• Maintain office confidentiality and handle sensitive information daily.

Skills

Secretarial experience

Communication skills

Attention to detail

Discretion

Education

High School Diploma or equivalent

Tools

Microsoft Office

Email/calendaring

Job description

The Administrative Assistant provides confidential secretarial and administrative support to include data entry and coordination, mailings, general tasks, schedule meetings and generate meeting minutes. This role researches and resolves to invoice and payment issues related to purchase orders and vendor invoices; enters purchase orders into system to assist in procurement of equipment, software and services; tracks and monitors purchase orders; updates and maintains records of financial transactions and vendor contracts; and other support activities as requested ensuring the smooth flow of work through the department. This role also performs fiscal, bookkeeping and accounting-related duties in preparing and maintaining fiscal, accounts payable related records and reports. Represents the department, therefore requiring a high degree of communication, accountability and responsibility.

The Administrative Assistant ensures that activities, meetings and events are scheduled accurately; provides timely information to assist with scheduling; and handles urgent and sensitive information on a daily basis, while maintaining office confidentiality. This role performs various duties that require independent discretion and judgment, accuracy, orderliness and timeliness, all within established guidelines and procedures. This role also requires the learning, knowledge, and application of VCUHS policies and procedures. This position may have a dual reporting line.

Licensure, Certification, or Registration Requirements for Hire: N/A

Licensure, Certification, or Registration Requirements for continued employment: N/A

Experience REQUIRED:

• Minimum of two (2) years of previous secretarial/administrative work experience in an office setting
• Previous experience with Microsoft Office applications and e-mail/calendaring

Experience PREFERRED:

• Three (3) years of previous secretarial/administrative work experience in an office setting
• Previous experience in an academic health care setting

Education/training REQUIRED:

• High School Diploma or equivalent

Education/training PREFERRED:

• Post High School coursework in Business, Accounting or closely related field

Independent action(s) required:

• Independently performs administrative and secretarial duties
• Seeks guidance and direction from supervisor when needed

Supervisory responsibilities (if applicable): N/A

Additional position requirements:

Generally works day shift, Monday through Friday, but may require flexibility for special projects or to meet organizational needs.

Age Specific groups served: N/A

Physical Requirements (includes use of assistance devices as appropriate):

• Physical: Lifting 50-100 lbs.
• Activities: Prolonged sitting, Walking (distance), Repetitive motion
• Mental/Sensory: Strong recall, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking
• Emotional: Fast pace environment, Steady pace, Able to handle multiple priorities, Able to adapt to frequent, change

Compensation Range

$17.25 - $26.39 Actual salary offers will be based on several key factors to include relevant work experience, credentials, and qualifications.

Days

EEO Employer/Disabled/Protected Veteran