Administrative Assistant & Data Coordinator

Medline Industries, Inc.; City of Glens Falls (NY); On-site; USD 29,000 - 43,000; Full time

Job summary

Medline Industries, LP is seeking an Administrative Assistant to support operations at the manufacturing facility in New York. You will handle data entry, filing, calendar management and daily office tasks under direct supervision, ensuring accuracy and efficiency.

You will organize meetings, manage travel for the Sr. Director and staff, prepare SOPs and reports, greet visitors, coordinate events with HR and assist with onboarding.

Qualifications

• High school diploma or equivalent required.
• At least two years of experience in admin or customer service.
• Intermediate Excel skills: formulas, borders, charts, wrap, headers/footers.
• Intermediate PowerPoint skills for presentations.
• Intermediate Word skills: headers, page breaks, tables.
• Typing speed of 40+ wpm.

Responsibilities

• Collect, compile and analyze data; prepare summaries.
• Perform admin activities to support objectives.
• Schedule meetings, book rooms, arrange travel for Sr. Director & site staff.
• Exercise discretion in analyzing requests and determining trends.
• Organize, maintain and distribute files and reports.
• Prepare SOPs, procedures, presentations and reports with Office tools.
• Maintain centralized shared files; update databases (complaints, discrepancies).
• Greet visitors and alert contact of arrival.
• Plan events with Human Resources and arrange logistics.
• Assist with onboarding by creating badges and locker assignments.
• Make purchases and generate PO’s for departments.

Skills

Data analysis

Administrative support

Calendar management

MS Excel

MS PowerPoint

MS Word

Typing 40 wpm

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

Medline Industries, LP is seeking an Administrative Assistant to support operations at the manufacturing facility in New York. You will handle data entry, filing, calendar management and daily office tasks under direct supervision, ensuring accuracy and efficiency.

You will organize meetings, manage travel for the Sr. Director and staff, prepare SOPs and reports, greet visitors, coordinate events with HR and assist with onboarding.