Administrative Assistant

Medline Industries, Inc. in; City of Glens Falls (NY); Presencial; USD 29.000 - 42.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

401(k) contributions

Paid time off

Descripción de la vacante

Medline Industries, LP is seeking an Administrative Assistant to support a manufacturing facility with organizational and clerical duties. You will handle data entry, filing, calendar management, document change control, and general office activities under supervision.

Responsibilities include data analysis, meeting scheduling, travel arrangements for senior staff, and creating SOPs and procedures. Candidates should have a high school diploma and strong MS Office skills (Excel, PowerPoint, Word)

Formación

• High school diploma or equivalent.
• At least two years of experience in similar role or customer service.
• Intermediate Excel (SUM, borders, column width, charts, wrap, sort, headers/footers, print scaling).
• Intermediate PowerPoint (themes, spacing, images, layouts, transitions, chart styles).
• Intermediate Word (headers, page breaks, page numbers, tables).
• Type 40+ words per minute.

Responsabilidades

• Collect, compile and analyze data and information.
• Compose straightforward written descriptions and summaries of results.
• Perform administrative activities in support of team objectives.
• Schedule meetings, book conference rooms, and arrange travel for Sr. Director & site staff.
• Exercise discretion and independent judgment in analyzing information requests and determining trends.
• Organize, maintain and distribute files, reports and mail.
• Maintain databases (e.g. complaints, discrepancies).
• Greet visitors and alert contact of their arrival.
• Plan events and meetings with HR; arrange food and logistics.
• Assist with onboarding by creating badges and locker assignments.
• Make purchases and generate PO’s for departments.

Conocimientos

Excel

PowerPoint

Word

Typing

Educación

High school diploma

Descripción del empleo

Job Summary

Join Medline and support our dynamic manufacturing facility as an Administrative Assistant, where your organizational skills and attention to detail will help keep operations running smoothly and efficiently every day. Under direct supervision, provide administrative and clerical support including data entry, filing, calendar management, document change control and assistance in daily office activities.

Responsibility

• Collect, compile and analyze data and information.
• Compose straightforward written descriptions and summaries of results.
• Perform assigned administrative activities in support of individual and team objectives.
• Schedule meetings, book/manage conference rooms, and make travel arrangements as requested for Sr. Director & site staff.
• Exercise discretion and independent judgment in analyzing information requests and determining trends.
• Organize, maintain and distribute files, reports and mail.
• Organize, maintain, and distribute files, reports and mail on a daily, weekly and monthly basis.
• Track and trend information as directed.
• Write/transcribe SOP's and other documents.
• Draft procedures, presentations and reports as directed (PowerPoint, Excel, Word, etc.).
• Establish and maintain centralized locations for shared files.
• Maintain and update databases (e.g. complaints, discrepancies, etc.).
• Greet visitors and alert contact of their arrival.
• Plan events & meetings in coordination with Human Resources & ensure food/beverages and other logistics have been arranged.
• Assist with new hire onboarding by creating badges and locker assignments.
• Assist with other general administrative tasks as they arise.
• Make purchases and generate PO’s for various departments to support needs at the site.

Required Experience

• Education High school diploma or equivalent.
• At least two years of previous experience in similar role or customer service.
• Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
• Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font).
• Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).
• Type 40+ wpm.

Salary

The anticipated salary range for this position: $21.25 - $30.75 Hourly. The actual salary will vary based on applicant’s location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold.

Benefits

• Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average.
• For roles where employees work less than 30 hours per week, benefits include 401(k) contributions, paid time off, as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.

Rewards and Learning

Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

Equal Opportunity & Diversity

Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws. Through our culture of belonging, our agile and resilient global team is determined to get our customers exactly what they need, at the right time, every time.

Company Culture

We’re dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best. Explore our Belonging page here.

About Medline

Medline is the largest provider of medical-surgical products and supply chain solutions serving all points of care. Through its broad product portfolio, resilient supply chain and leading clinical solutions, Medline helps healthcare providers improve their clinical, financial and operational outcomes. Headquartered in Northfield, Illinois, the company employs more than 43,000 people worldwide and operates in more than 100 countries and territories. To learn more about how Medline makes healthcare run better, visit www.medline.com.

Career Opportunity

If you’re a self-starter, eager to grow your career within a high-performing environment, this is the place for you.