Administrative Assistant

Medline Industries, Inc.; City of Glens Falls (NY); On-site; USD 29,000 - 43,000; Full time

Job summary

Medline Industries, LP is seeking an Administrative Assistant to support operations at the manufacturing facility in New York. You will handle data entry, filing, calendar management and daily office tasks under direct supervision, ensuring accuracy and efficiency.

You will organize meetings, manage travel for the Sr. Director and staff, prepare SOPs and reports, greet visitors, coordinate events with HR and assist with onboarding.

Qualifications

• High school diploma or equivalent required.
• At least two years of experience in admin or customer service.
• Intermediate Excel skills: formulas, borders, charts, wrap, headers/footers.
• Intermediate PowerPoint skills for presentations.
• Intermediate Word skills: headers, page breaks, tables.
• Typing speed of 40+ wpm.

Responsibilities

• Collect, compile and analyze data; prepare summaries.
• Perform admin activities to support objectives.
• Schedule meetings, book rooms, arrange travel for Sr. Director & site staff.
• Exercise discretion in analyzing requests and determining trends.
• Organize, maintain and distribute files and reports.
• Prepare SOPs, procedures, presentations and reports with Office tools.
• Maintain centralized shared files; update databases (complaints, discrepancies).
• Greet visitors and alert contact of arrival.
• Plan events with Human Resources and arrange logistics.
• Assist with onboarding by creating badges and locker assignments.
• Make purchases and generate PO’s for departments.

Skills

Data analysis

Administrative support

Calendar management

MS Excel

MS PowerPoint

MS Word

Typing 40 wpm

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

Job Summary

Join Medline and support our dynamic manufacturing facility as an Administrative Assistant, where your organizational skills and attention to detail will help keep operations running smoothly and efficiently every day. Under direct supervision, provide administrative and clerical support including data entry, filing, calendar management, document change control and assistance in daily office activities. .

Job Description

Responsibility:

• Collect, compile and analyze data and information. Compose straightforward written descriptions and summaries of results.
• Perform assigned administrative activities in support of individual and team objectives.
• Schedule meetings, book/manage conference rooms, and make travel arrangements as requested for Sr. Director & site staff.
• Exercise discretion and independent judgment in analyzing information requests and determining trends.
• Organize, maintain and distribute files, reports and mail.
• Organize, maintain, and distribute files, reports and mail on a daily, weekly and monthly basis. Track and trend information as directed.
• Write/transcribe SOP's and other documents. Draft procedures, presentations and reports as directed (PowerPoint, Excel, Word, etc.).
• Establish and maintain centralized locations for shared files. Maintain and update databases (e.g. complaints, discrepancies, etc.)
• Greet visitors and alert contact of their arrival.
• Plan events & meetings in coordination with Human Resources & ensure food/beverages and other logistics have been arranged.
• Assist with new hire onboarding by creating badges and locker assignments.
• Assist with other general administrative tasks as they arise.
• Make purchases and generate PO’s for various departments to support needs at the site.

Required Experience:

Education

• High school diploma or equivalent.
• At least two years of previous experience in similar role or customer service.
• Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
• Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font).
• Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).
• Type 40+ wpm.

Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

The anticipated salary range for this position:

$21.25 - $30.75 Hourly

The actual salary will vary based on applicant’s location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold.

Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions, paid time off, as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp. For a more comprehensive list of our benefits please click here.

We’re dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best. Explore our Belonging page here.

Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.