Administrative Assistant (Contingency) – Mission-Critical Ops Support

KBR, Inc; Town of Texas (WI); Hybrid; USD 38,000 - 54,000; Full time

Job summary

KBR, Inc. is seeking an Administrative Assistant to provide essential clerical and office support across organizational programs. The role involves coordinating meetings, managing calendars, maintaining records, and delivering high-quality customer service to internal and external stakeholders.

Responsibilities include data entry, report preparation, correspondence handling, and supporting timekeeping and personnel processes as required, contributing to mission readiness and efficient operations.

Qualifications

• High school diploma or equivalent required; additional admin education preferred.
• Experience providing administrative support in a professional office environment.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and recordkeeping.
• Strong organizational and communication skills, ability to handle sensitive information.
• Ability to obtain/maintain U.S. Government security clearance and U.S. citizenship.

Responsibilities

• Provide administrative and clerical support to managers, supervisors, and staff; handle correspondence and filing.
• Schedule and coordinate meetings, travel arrangements, and calendars for assigned personnel.
• Prepare, review, and distribute reports, presentations, and other administrative documents.
• Maintain office records, databases, files, and tracking systems.
• Receive, screen, and route calls, emails, visitors, and communications; provide information as needed.
• Monitor office supplies and coordinate procurement to ensure uninterrupted operations.
• Assist with timekeeping, personnel actions, training records, and other administrative tasks.
• Support special projects by gathering information and tracking action items.

Skills

MS Office proficiency

Strong organizational skills

Effective written and verbal comms

Confidentiality

Time management

US citizenship

Security clearance eligibility

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

KBR, Inc. is seeking an Administrative Assistant to provide essential clerical and office support across organizational programs. The role involves coordinating meetings, managing calendars, maintaining records, and delivering high-quality customer service to internal and external stakeholders.

Responsibilities include data entry, report preparation, correspondence handling, and supporting timekeeping and personnel processes as required, contributing to mission readiness and efficient operations.