Senior Administrative Assistant

KBR Careers; Huntsville (AL); On-site; USD 60,000 - 90,000; Full time

Job summary

KBR is seeking a highly experienced Senior Administrative Assistant to support a senior leader based at Redstone Arsenal, Alabama. The role demands proactive administration, exceptional judgment, and the ability to anticipate needs in a fast-paced environment.

The ideal candidate will manage calendars, coordinate travel, prepare briefing materials, and ensure strict documentation accuracy while collaborating with a high-performing team.

Qualifications

• Active Secret Security Clearance required.
• Advanced proficiency with Microsoft Office 365.
• Bachelor's degree or 10+ years of senior-executive support experience.

Responsibilities

• Prepare travel authorizations, orders, and vouchers using DTS.
• Develop travel itineraries and coordinate reservations, lodging, transportation, and logistics.
• Prepare APACS requests and support compliance with the Foreign Clearance Guide.
• Assist with passport and visa applications and foreign travel requirements.
• Manage complex calendars, schedules, and appointments; support calendar synchronization meetings.
• Receive and screen calls and visitors; route inquiries appropriately.
• Maintain files and critical program documentation for rapid retrieval.

Skills

Travel coordination

Calendar management

Executive support

MS Office 365

Education

Bachelor's degree or 10+ years experience

Tools

DTS

APACS

Foreign Clearance Guide

Job description

Title: Senior Administrative Assistant

Program Summary KBR’s Missile, Aviation, and Ground Systems (MAGS) division delivers mission engineering solutions for critical U.S. Army programs, specializing in aviation and ground systems, integrated air and missile defense, and threat and target systems. As a trusted partner of the U.S. Department of War, MAGS provides innovative, technology-driven solutions to enhance national security. With a global presence and a strong ethical framework, KBR ensures secure, effective, and mission-ready capabilities worldwide.

Job Summary KBR is seeking a highly experienced Senior Administrative Assistant to support a senior leader based at Redstone Arsenal, Alabama. The ideal candidate is a proactive, resourceful administrative professional who excels in high-visibility environments and demonstrates exceptional judgment, organizational skills, and attention to detail. Success in this role requires the ability to anticipate needs, balance competing priorities, and assist in driving outcomes with minimal supervision while contributing as a collaborative member of a high-performing team.

Roles and Responsibilities

• Prepare travel authorizations, orders, and vouchers using the Defense Travel System (DTS).
• Develop detailed travel itineraries and coordinate reservations, lodging, transportation, and logistics.
• Prepare Aircraft and Personnel Automated Clearance System (APACS) requests and support compliance with the Foreign Clearance Guide.
• Assist with passport and visa applications and foreign travel requirements.
• Manage and maintain complex calendars, schedules, and appointments to include supporting calendar synchronization meetings.
• Receive and screen incoming calls, visitors, and correspondence, determining priorities and directing inquiries appropriately.
• Maintain files, records, and critical program documentation for rapid retrieval and accessibility.
• Review correspondence packages to ensure completeness, routing requirements.
• Anticipate leadership information requirements and proactively gather, organize, and summarize relevant materials.
• Prepare executive briefing materials, and meeting packages.
• Keep leaders informed of upcoming commitments, deadlines, and priority actions.
• Perform final administrative edits and quality reviews prior to executive signature or approval.
• Assist in coordinating meetings, conferences, and leadership engagements.
• Manage visit requests and logistics for senior-level visitors, including military and government officials.
• Support workforce events, ceremonies, command functions, and official engagements.
• Serve as the owner for recurring administrative processes, reports, and deliverables.
• Track suspense actions and follow up with stakeholders to ensure timely completion.
• Identify and implement process improvement opportunities that enhance executive and team effectiveness.
• Adjust priorities and schedules based on evolving business needs and strategic objectives.

Basic Qualifications

• Active Secret Security Clearance
• Advanced proficiency in Microsoft Office 365 applications
• Bachelor's degree from an accredited institution; or High school diploma/equivalent with 10+ years relevant experience supporting senior executives.

Desired Qualifications

• Experience supporting executives within Army, DoD, or federal civilian organizations
• Knowledge of military protocols, executive correspondence standards, and senior-level staff operations.
• Experience coordinating foreign travel and clearance requirements
• Experience coordinating travel through the Defense Travel System (DTS).
• Proven ability to operate effectively in fast-paced, high-visibility environments
• Outstanding verbal, written, and interpersonal communication skills.
• Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously.
• Ability to work independently and proactively anticipate executive needs.

Belong, Connect and Grow at KBR

At KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team’s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together.

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

KBR — Delivering Solutions, Changing the World. KBR brings together the best and brightest to deliver science, technology and engineering solutions that help governments and companies around the world accomplish their most critical missions and objectives. In everything we do, we are guided by our ONE KBR Values: We Value Our People – We create diverse, inclusive environments in which each person can feel safe, respected and valued, and where everyone has opportunities to grow and reach their full potential. We Deliver – We are uncompromising in our commitment to deliver innovative, high-quality, technology-led solutions for our customers and exceptional, sustainable value for all our stakeholders. We Are People of Integrity – We value honesty, trust, courage, fairness, prudence and tenacity. We believe doing what’s right for the planet, the communities where we work, and our people is good for business. We Empower – We empower our people with a shared purpose, the right tools and the supportive culture they need to be proactive decision-makers, to be adaptive to change, and to succeed. We Are a Team of Teams – We have a will to succeed, but we value the achievements of our team of teams over individual accomplishments. Our collective focus makes us a better, stronger, more effective company. We have also embedded environmental, social and governance (ESG) principles in every business operation and corporate function. Not only are we committed to operating safely, sustainably and equitably, but we are also committed to using our capabilities and expertise to help our customers accomplish their sustainability goals. Worldwide, KBR employs a diverse workforce approximately 29,000 people strong, with customers in more than 80 countries and operations in 40 countries. At KBR, We Deliver.