Administrative Assistant, Construction

Talon Industries, Inc.; Arlington (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Talon Industries, Inc. is seeking an Administrative Assistant, Construction, to support on-site operations in Arlington, TX. You will manage correspondence, scheduling, and project files, ensuring records are accurate and accessible.

The role emphasizes professional phone etiquette, strong organization, and effective communication with project managers, field teams, clients, and vendors. Prior construction experience is preferred but not required.

Qualifications

• High school diploma or equivalent required; additional coursework in business or construction is a plus.
• Strong administrative and clerical skills, including scheduling, document management, and data entry.
• Professional phone etiquette and clear communication with internal teams and external partners.
• Executive support capabilities such as calendar management, meeting prep, and handling confidential information.
• Excellent organizational skills, attention to detail, and ability to prioritise multiple tasks in a fast-paced construction environment.
• Proficiency with office software and comfort learning construction or project management systems.
• Previous experience in construction, engineering, or industrial settings is preferred but not required.
• Ability to work on-site in Arlington, TX with diverse teams.

Responsibilities

• Manage correspondence, schedule meetings, organize project files, and maintain accurate records.
• Answer and direct phone calls, prepare documents and reports, assist with bid packages, and coordinate with project managers, field teams, clients, and vendors.
• Process incoming and outgoing mail, perform data entry into project and accounting systems, and ensure timely completion of administrative tasks.
• Support office workflows and maintain consistent communication across the organization.

Skills

Administrative Support

Clerical Skills

Phone Etiquette

Communication Skills

Calendar Management

Data Entry

Document Management

Microsoft Office

Construction Environment

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Company Description

Talon Industries, Inc. is a specialty construction company founded in North Texas in 1997, focused on welded fuel-piping for aviation fueling systems, oil and gas terminals, and glycol systems. The company has completed hundreds of fueling projects across the United States, working in more than 31 states, including Hawaii. With over 40 years of combined experience, Talon Industries offers extensive expertise in the design and installation of diverse fueling systems. The team serves as both Prime Contractor and Subcontractor, delivering projects for major clients such as the United States Army Corps of Engineers, NAVFAC, the Bureau of National Guard, major airports, municipalities, and leading energy and pipeline companies. Talon Industries values safety, quality, and reliability in all aspects of its operations.

Role Description

The Administrative Assistant, Construction is a full-time, on-site role based in Arlington, TX. This role supports construction operations through managing correspondence, scheduling meetings, organizing project files, and maintaining accurate records. Daily responsibilities include answering and directing phone calls, preparing documents and reports, assisting with bid packages, and coordinating with project managers, field teams, clients, and vendors. The Administrative Assistant processes incoming and outgoing mail, handles data entry into project and accounting systems, and ensures all administrative tasks are completed in a timely, organized manner. This position contributes to efficient office workflows and consistent communication across the organization.

Qualifications

• Candidates should possess strong Administrative Assistance and Clerical Skills, including scheduling, document management, and data entry.
• Candidates should possess professional Phone Etiquette and Communication skills, with the ability to interact clearly and respectfully with internal teams and external partners.
• Candidates should possess Executive Administrative Assistance capabilities, such as supporting leadership with calendars, meeting preparation, and confidential information handling.
• Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks in a fast-paced construction environment.
• Proficiency with office software (e.g., Microsoft Office Suite) and comfort learning construction or project management systems.
• High school diploma or equivalent required; additional education or coursework in business, administration, or construction-related fields is beneficial.
• Previous experience in construction, engineering, or industrial environments is preferred but not required.
• Ability to work on-site in Arlington, TX and collaborate effectively with diverse teams.