Administrative Assistant

Talon Hiring Solutions; Hoover (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Talon Hiring Solutions has a client in the Hoover, AL area looking for an Administrative Assistant to join the team. This role serves as the first point of contact for clients, vendors, and project partners, and provides essential administrative and project support.

Must have experience in a construction, engineering, or architectural office. Proficiency with Microsoft Office Suite, strong written and verbal communication, and discretion with confidential information are required.

Qualifications

• Experience in a front desk, administrative, or customer service role (experience in a construction, architecture, or engineering environment preferred).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Ability to handle confidential and project-sensitive information with discretion.

Responsibilities

• Greet and assist clients, visitors, and vendors
• Answer and direct incoming calls
• Create reports and communication
• Answer, screen, and direct incoming phone calls
• Manage incoming and outgoing mail, packages, and deliveries
• Maintain conference room schedules and coordinate meeting logistics
• Provide administrative support including document preparation, filing, scanning, and data entry
• Assist with preparation of proposals, reports, and engineering documentation as needed
• Maintain office supplies inventory and place orders
• Support travel arrangements and expense reporting for staff
• Ensure front office and common areas remain organized and professional
• Assist with special projects and general office coordination

Skills

Front desk experience

Administrative experience

Customer service

Communication skills

Discretion

Tools

Microsoft Office

Job description

Talon Hiring Solutions has a client in the Hoover, AL area that is looking for a Administrative Assistant to join the team. This role serves as the first point of contact for clients, vendors, and project partners, and provides essential administrative and project support.

Must have experience in a construction, engineering, or architectural office

What you will do:

• Greet and assist clients, visitors, and vendors
• Answer and direct incoming calls
• Create reports and communication
• Answer, screen, and direct incoming phone calls
• Manage incoming and outgoing mail, packages, and deliveries
• Maintain conference room schedules and coordinate meeting logistics
• Provide administrative support including document preparation, filing, scanning, and data entry.
• Assist with preparation of proposals, reports, and engineering documentation as needed
• Maintain office supplies inventory and place orders
• Support travel arrangements and expense reporting for staff
• Ensure front office and common areas remain organized and professional
• Assist with special projects and general office coordination

What you will bring:

• Experience in a front desk, administrative, or customer service role (experience in a construction, architecture, or engineering environment preferred)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong written and verbal communication skills
• Ability to handle confidential and project-sensitive information with discretion

About Talon Hiring Solutions

At Talon Hiring Solutions, we specialize in connecting talented individuals with companies that value their skills and expertise. We are committed to creating opportunities for growth and success for both our clients and candidates