Administrative Assistant

Talon Hiring Solutions; Montgomery (AL); On-site; USD 45,000 - 55,000; Full time

Job summary

A leading recruitment firm in Montgomery, AL is looking for a detail-oriented Administrative Assistant to support daily operations. The ideal candidate will have over 5 years of experience in office support, preferably in architecture, construction, or engineering fields. Responsibilities include managing calendars, coordinating travel, and preparing project documents. The role is full-time and requires proficiency in Microsoft Office, along with strong communication skills and organizational abilities.

Qualifications

• 5+ years of experience in an administrative or office support role.
• Experience in an architecture, engineering, or construction firm preferred.
• Experience supporting senior leadership or multiple managers simultaneously.

Responsibilities

• Provide administrative support to principals and senior management.
• Manage calendars for senior management, including scheduling meetings.
• Coordinate travel arrangements and prepare itineraries for leadership.

Skills

Organizational skills

Verbal communication

Written communication

Proficiency in Microsoft Office Suite

Time-management abilities

Education

Associate's or Bachelor’s degree

Job description

Director of Recruiting, Talon Hiring Solutions | Full lifecycle recruiting, Talent Management, Executive Placement

Talon Hiring Solutions is seeking a detail-oriented full time Administrative Assistant to oversee daily office operations and ensure smooth business functions in the Greater Montgomery, AL area. This role is ideal for someone highly organized, proactive, and able to balance administrative duties with general office responsibilities.

*Must have experience and background as a administrative assistant in construction, engineering or architecture setting*

What you will do:

• Provide administrative support to principals and senior management.
• Manage calendars for senior management, including scheduling internal meetings, client meetings, and interviews.
• Coordinate travel arrangements and prepare itineraries for leadership as needed.
• Prepare agendas, take meeting notes, and track action items as needed.
• Draft, format, and proofread correspondence, internal and external
• Assist with confidential correspondence, reports, and internal communications.
• Assist with preparation and organization of project-related documents, including proposals, contracts, and amendments.
• Assist with compiling qualification packages, resumes, and project data for RFQs/RFPs

What you will bring:

• Associate’s or Bachelor’s degree, or equivalent administrative experience
• 5+ years of experience in an administrative or office support role
• Experience in an architecture, engineering, or construction firm preferred
• Experience supporting senior leadership or multiple managers simultaneously
• Strong verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Exceptional organizational and time-management abilities
• Friendly and professional demeanor
• High level of discretion and confidentiality

About Talon Hiring Solutions:

At Talon Hiring Solutions, we specialize in connecting talented individuals with companies that value their skills and expertise. We are committed to creating opportunities for growth and success for both our clients and candidates.

Seniority level

Associate

Employment type

Full-time

Job function

Administrative, Customer Service, and General Business

Industries

Architecture and Planning, Engineering Services, and Construction