On-Site Construction Admin Specialist

Talon Industries, Inc.; Arlington (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Talon Industries, Inc. is seeking an Administrative Assistant, Construction, to support on-site operations in Arlington, TX. You will manage correspondence, scheduling, and project files, ensuring records are accurate and accessible.

The role emphasizes professional phone etiquette, strong organization, and effective communication with project managers, field teams, clients, and vendors. Prior construction experience is preferred but not required.

Qualifications

• High school diploma or equivalent required; additional coursework in business or construction is a plus.
• Strong administrative and clerical skills, including scheduling, document management, and data entry.
• Professional phone etiquette and clear communication with internal teams and external partners.
• Executive support capabilities such as calendar management, meeting prep, and handling confidential information.
• Excellent organizational skills, attention to detail, and ability to prioritise multiple tasks in a fast-paced construction environment.
• Proficiency with office software and comfort learning construction or project management systems.
• Previous experience in construction, engineering, or industrial settings is preferred but not required.
• Ability to work on-site in Arlington, TX with diverse teams.

Responsibilities

• Manage correspondence, schedule meetings, organize project files, and maintain accurate records.
• Answer and direct phone calls, prepare documents and reports, assist with bid packages, and coordinate with project managers, field teams, clients, and vendors.
• Process incoming and outgoing mail, perform data entry into project and accounting systems, and ensure timely completion of administrative tasks.
• Support office workflows and maintain consistent communication across the organization.

Skills

Administrative Support

Clerical Skills

Phone Etiquette

Communication Skills

Calendar Management

Data Entry

Document Management

Microsoft Office

Construction Environment

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Talon Industries, Inc. is seeking an Administrative Assistant, Construction, to support on-site operations in Arlington, TX. You will manage correspondence, scheduling, and project files, ensuring records are accurate and accessible.

The role emphasizes professional phone etiquette, strong organization, and effective communication with project managers, field teams, clients, and vendors. Prior construction experience is preferred but not required.