Administrative Assistant - Civil/Survey Support

Gulf Interstate; Houston (TX); On-site; USD 34,000 - 42,000; Full time

Job summary

Gulf Companies in Houston, TX is seeking an Administrative Assistant to provide essential support to the Civil/Survey Department. The role includes preparing and formatting documents, managing complex Excel spreadsheets, and coordinating meetings with catering as needed.

Ideal candidates have 2+ years of administrative experience and strong MS Office skills (Word, Excel, PowerPoint). Spanish bilingualism is preferred but not required, with a high school diploma as a minimum requirement.

Qualifications

• 2+ years of administrative experience.
• Bilingual Spanish preferred.
• Proficient in Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Prepare/format documents and develop/maintain complex Excel spreadsheets
• Acquire proficiency in new software/s, perform data entry, invoicing and contribute to the ongoing maintenance of the system/s
• Schedule and coordinate meetings and appointments, including arranging and setting up catering requirements
• Exhibit a high level of professionalism and maintain strict confidentiality
• Ability to communicate with all levels of management, clients and personnel
• Work independently and make effective decisions in a timely manner
• Summarize correspondence to facilitate timely and efficient responses
• Ensure work is being performed within the guidelines of our company policies and procedures

Skills

Bilingual Spanish

Administrative experience

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Gulf Companies in Houston, TX is seeking an Administrative Assistant to provide essential support to the Civil/Survey Department. The role includes preparing and formatting documents, managing complex Excel spreadsheets, and coordinating meetings with catering as needed.

Ideal candidates have 2+ years of administrative experience and strong MS Office skills (Word, Excel, PowerPoint). Spanish bilingualism is preferred but not required, with a high school diploma as a minimum requirement.