QHSE Administrative Assistant: Data, Scheduling & Docs

Gulf Companies; Houston (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

Gulf Companies, based in Houston, TX, seeks a Junior Administrative Assistant to support the QHSE Department in a fast-paced environment. The role emphasizes document formatting, data entry, and coordination of meetings with secrecy and professionalism.

The position requires a high school diploma, 2+ years of admin experience, and strong MS Office skills; bilingual Spanish is a plus. ISO experience is a bonus, with opportunities to advance within a safety-conscious team.

Qualifications

• 2+ years of administrative experience
• Bilingual Spanish preferred but not required
• Excellent proficiency in Microsoft Office: Word, Excel, & PowerPoint
• Must have the ability to prioritize and manage time well
• Must be organized and detail oriented with the ability to multi-task
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively

Responsibilities

• Prepare/format documents and develop/maintain complex excel spreadsheets
• Acquire proficiency in new software/s, perform data entry, and contribute to the ongoing maintenance of the system/s
• Schedule and coordinate meetings and appointments, including arranging and setting up catering requirements
• Exhibit a high level of professionalism and maintain strict confidentiality
• Ability to communicate with all levels of management, clients and personnel
• Work independently and make effective decisions in a timely manner
• Summarize correspondence to facilitate timely and efficient responses
• Ensure work is being performed within the guidelines of our company policies and procedures

Skills

Problem-solving

Results oriented

Customer focus

Business acumen

Confidentiality

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Gulf Companies, based in Houston, TX, seeks a Junior Administrative Assistant to support the QHSE Department in a fast-paced environment. The role emphasizes document formatting, data entry, and coordination of meetings with secrecy and professionalism.

The position requires a high school diploma, 2+ years of admin experience, and strong MS Office skills; bilingual Spanish is a plus. ISO experience is a bonus, with opportunities to advance within a safety-conscious team.