ADMINISTRATIVE ASSISTANT

Gulf Interstate Engineering; Houston (TX); On-site; USD 34,000 - 52,000; Full time

Job summary

Gulf Interstate Engineering in Houston, TX is seeking an Administrative Assistant to support the Civil/Survey Department with a focus on document preparation and data management.

The role will involve scheduling, meeting coordination, Excel work, confidentiality, and effective collaboration with management, clients, and staff to maintain organizational efficiency.

Qualifications

• 2+ years of administrative experience.
• Bilingual Spanish preferred but not required.
• Excellent proficiency in Microsoft Office: Word, Excel, & PowerPoint.
• Must have the ability to prioritise and manage time well.
• Must be organized and detailed oriented with the ability to multi-task.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively.

Responsibilities

• Prepare/format documents and develop/maintain complex Excel spreadsheets.
• Acquire proficiency in new software, perform data entry, invoicing and contribute to system maintenance.
• Schedule and coordinate meetings and appointments, including catering arrangements.
• Exhibit professionalism and maintain confidentiality.
• Communicate with all levels of management, clients and personnel.
• Work independently and make timely decisions.
• Summarize correspondence to facilitate timely responses.
• Ensure work adheres to company policies and procedures.

Skills

Administrative experience

Microsoft Office

Time management

Communication skills

Bilingual Spanish

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Description

Position Title: Administrative Assistant

Location: Houston, TX

Gulf Companies has served the global energy industry since 1953 by supporting the complete project lifecycle and developing valued business partnerships to ensure the success of the project. Our worldwide experience and multi-disciplined capabilities encompass all aspects of the Engineering, Procurement, Construction Management, Field Inspection, GIS Integrity, Staffing Services and more.

Position Description

The Administrative Assistant provides administrative support to the Civil/Survey Department.

Essential Functions:

• Prepare/format documents and develop/maintain complex excel spreadsheets
• Acquire proficiency in new software/s, perform data entry, invoicing and contribute to the ongoing maintenance of the system/s
• Schedule and coordinate meetings and appointments, including arranging and setting up catering requirements
• Exhibit a high level of professionalism and maintain strict confidentiality
• Ability to communicate with all levels of management, clients and personnel
• Work independently and make effective decisions in a timely manner
• Summarize correspondence to facilitate timely and efficient responses
• Ensure work is being performed within the guidelines of our company policies and procedures

#LI-RG1

Requirements

Qualifications

• 2+ years of administrative experience
• Bilingual Spanish preferred but not required
• Excellent proficiency in Microsoft Office: Word, Excel, & PowerPoint
• Must have the ability to prioritize and manage time well
• Must be organized and detailed oriented with the ability to multi-task
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively

Education

• High school diploma required

Competencies

• Problem-solving
• Results oriented
• Customer focused
• Business and people acumen
• Confidentiality

Work Environment/Physical Demands

• Working conditions are normal for an office environment.
• Frequent sitting and operating a computer.
• Must be able to use body members to work, move or carry objects or office materials.
• Must be able to exert up to 10 pounds of force occasionally.
• Physical demands requirements are at levels of those for sedentary work.

Gulf is an Equal Opportunity Employer.? All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.