Administrative Assistant — Center Operations & Scheduling

Community Solutions; Bloomfield (CT); On-site; USD 22,000 - 32,000; Full time

Benefits offered by this job

Vacation accrual

Sick time

Medical plan

Dental plan

Vision plan

FSA

STD

Life insurance

AD&D

401(k) match

Tuition reimbursement

Ongoing training

Job summary

Community Solutions Inc. in Bloomfield, CT is seeking an Administrative Assistant for the Drapelick Center. The role supports the Program Director with calendar management, office functions, and general staff support.

Responsibilities include handling calls, emails, filing, data entry, reporting, front desk coverage, and training participation. A Bachelor’s degree and at least one year of admin experience are required; proficiency in Word, Excel, Access, Windows and Outlook is essential.

Qualifications

• Bachelor's Degree plus one year of administrative experience; education may be substituted with one year of relevant experience.
• Proficiency in Microsoft Word, Excel, Access, Windows, and Outlook.

Responsibilities

• Assist the Program Director in administrative matters and support program management, including calendar coordination and office functions.
• Provide overall administrative support to staff at CSI's Drapelick Center location, including calls, emails, faxes, mail handling, and electronic meeting scheduling.
• Set up and maintain the main office and file system, ensuring confidentiality and policy compliance.
• Data input for program and client information, and complete reports.
• Assist with scheduling related to staffing, clients, activities, funder requests, and facilities work.
• Support data collection and reporting for WAI surveys.
• Submit and update electronic documentation into CSI data collection systems as required.
• Research pricing of office supplies, printing, posting, and office equipment.
• Maintain an inventory of supplies and process orders as needed.
• Assist managers with weekly, monthly, quarterly reporting and projects.
• Provide front desk coverage and reception as needed.
• Register for required trainings and refreshers.
• Model pro-social behaviors and uphold CSI policies.

Skills

Microsoft Word

Excel

Access

Windows

Outlook

Education

Bachelor's degree

Tools

None

Job description

Community Solutions Inc. in Bloomfield, CT is seeking an Administrative Assistant for the Drapelick Center. The role supports the Program Director with calendar management, office functions, and general staff support.

Responsibilities include handling calls, emails, filing, data entry, reporting, front desk coverage, and training participation. A Bachelor’s degree and at least one year of admin experience are required; proficiency in Word, Excel, Access, Windows and Outlook is essential.