Administrative Coordinator, Community Programs

Klingberg Comprehensive Program Services Inc; New Britain (CT); On-site; USD 35,000 - 45,000; Full time

Job summary

Klingberg Comprehensive Program Services Inc in New Britain, CT is seeking an Administrative Assistant, Community Services to support Directors and staff with clerical tasks and program operations.

You will handle data entry in Credible, PIE, and Care4, schedule appointments, take minutes, manage mail, maintain office supplies, and assist with state and accreditation preparations. 1-3 years clerical exp preferred; familiarity with Excel, EHR, PIE, Google Docs/Sheets.

Qualifications

• 1-3 years clerical experience preferred.
• Familiarity with Excel, EHR systems, PIE, Google docs/sheets, preferred.
• Must possess basic typing, data entry, MS Office and clerical skills.
• Must possess good organizational skills.
• Must possess the ability to affirm the philosophies, policies, goals and heritage of the agency, together with the ability to apply these philosophies and goals constructively in the performance of duties.
• Must complete a minimum 8 hours of professional development in addition to the required training each calendar year.

Responsibilities

• Provides administrative support on a day-to-day basis to Directors and staff members, as needed.
• Data Entry in Credible, PIE, and Care4.
• Process and document IFP referrals.
• Collaborate with foster care nursing staff to schedule and confirm psychiatry appointments.
• Assist to schedule and confirm IFP case reviews.
• Supports preparation of files for state and accreditation audits.
• Collects and processes all client and DCF satisfaction surveys.
• Takes minutes for staff meetings and distributes to all staff members.
• Maintains cleanliness and organization throughout the office spaces.
• Retrieves mail, sorts and distributes incoming mail and packages.
• Maintains office equipment (i.e. water cooler, copier, etc.).
• Reconcile monthly Ramp expenditures.
• Maintains inventory and orders supplies for the program.
• Manage the IFP inventory and sign out process for therapeutic material, games and resources for staff to use in the field.
• Serves as point of contact for staff requests from the Klingberg Closet and Family Pantry.
• Facilitates practicing fire drills and lock down drills annually, completes quarterly Safety Checks (including once monthly at Meriden location).
• Communicates with the agency fleet manager regarding vehicle maintenance/service needs, etc.
• Maintain bulletin boards, staff recognition board.
• Completes other duties as assigned.

Skills

Clerical skills

Data entry

MS Office

Typing speed

Organizational skills

Interpersonal skills

Telephone etiquette

Tools

Credible

PIE

Care4

Excel

Google Docs/Sheets

EHR systems

Job description

Klingberg Comprehensive Program Services Inc in New Britain, CT is seeking an Administrative Assistant, Community Services to support Directors and staff with clerical tasks and program operations.

You will handle data entry in Credible, PIE, and Care4, schedule appointments, take minutes, manage mail, maintain office supplies, and assist with state and accreditation preparations. 1-3 years clerical exp preferred; familiarity with Excel, EHR, PIE, Google Docs/Sheets.