Administrative Assistant, Adult Residential

Community Solutions, Inc. (CSI); Bloomfield (CT); On-site; USD 22,446 - 31,968; Full time

Benefits offered by this job

Two weeks of vacation

Sick time accrual

Medical and dental plans

401(k) retirement savings plan

Tuition reimbursement

Ongoing training

Job summary

Community Solutions, Inc. (CSI) is looking for an Administrative Assistant in Bloomfield, CT. This role involves providing administrative support to the staff at an adult residential facility. Responsibilities include managing calendars, client compliance, and office administration. Candidates need a Bachelor's Degree and experience with Microsoft Office. CSI offers two weeks of vacation, sick leave, medical plans, a 401(k) retirement plan, and ongoing training opportunities, promoting a team-oriented and compassionate environment.

Qualifications

• Bachelor’s Degree plus one year of administrative experience.
• Education may be substituted with relevant experience on a one-to-one basis.
• Experience with Microsoft Office suite is required.

Responsibilities

• Provide overall administrative support to the staff of CSI’s Lisa’s House.
• Manage calendar, client compliance monitoring, and office administration.
• Assist with reporting and data input for client information.

Skills

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft Outlook

Education

Bachelor’s Degree

Job description

Administrative Assistant – Drapelick Center, Bloomfield, CT

Schedule: Monday‑Friday 8:00 am to 4:00 pm

Salary: $19.75 /hr

Make a real impact in your community!

We are seeking a passionate Administrative Assistant to support the Program Director and staff at our adult residential facility that serves individuals on parole. The role involves calendar management, client compliance monitoring, office administration and reporting.

Why Work with Us

• Life‑Changing Work: Help individuals on parole rebuild their lives and contribute to their communities in meaningful ways.
• Trauma‑Informed Approach: CSI is committed to understanding and addressing trauma. You’ll receive ongoing training to support clients with care and compassion.
• Collaborative Environment: Work closely with the Program Director, Clinicians and external stakeholders in a supportive, team‑oriented setting.
• Growth Opportunities: Expand your expertise with training, certification and professional development options in a growing organization.

Responsibilities

• Provide overall administrative support to the staff of CSI’s Lisa’s House, including incoming calls, receiving and responding to emails, faxes, incoming and outgoing mail and electronic meeting scheduling.
• Set up and maintain main office.
• Set up and maintain files and ensure compliance with Agency policy regarding confidential information.
• Computerize and input data and program and client information as received, and complete reports.
• Assist with scheduling related to staffing, clients, activities, funder requests and facilities work.
• Participate in the administration, collection, data input and reporting related to WAI surveys.
• Submit and update electronic documentation into CSI and CSSD data collection systems as required or requested.
• Research and compile information related to pricing of office supplies, printing, posting and office equipment.
• Maintain an inventory of office and program supplies, and order and receive as needed.
• Assist managers with weekly, monthly and quarterly reporting as assigned.
• Assist managers with various projects such as proposals, proposal writing, grant requests and new initiatives.
• Provide coverage of front desk duties.
• Register for and attend all required training and refreshers.
• Serve as a role model to clients and staff by modeling pro‑social behaviors.
• Maintain a working knowledge of, and abide by, CSI’s programs, policies and procedures.
• Maintain an inventory of all keys.
• Perform other duties as assigned by a supervisor.

Qualifications

• Bachelor’s Degree plus one year of administrative experience. Education may be substituted with relevant experience on a one‑to‑one basis.
• Must have experience with Microsoft Word, Excel, Access, Windows and Outlook.

Benefits

• Two weeks of vacation in the first year, bumped to three weeks after one year of service.
• Sick time (7 days accrual basis), floating holiday time (4 days per year).
• Medical and dental plans.
• Voluntary plan options for vision, FSA, voluntary STD, accident, hospital, life insurance and AD&D.
• 401(k) retirement savings plan with automatic enrollment and a company match of 100% up to 4% of your contribution.
• Tuition reimbursement after one year of service.
• Ongoing training.

CSI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other characteristic protected by law.