Administrative Assistant - Calendar & Office Ops

Lincoln Property Company; Town of Charlotte (NY); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement savings plan

Paid time off

Job summary

Lincoln Property Company is seeking an Administrative Assistant in the New York area to provide day-to-day administrative support for the team. The role covers scheduling, correspondence, filing, and general clerical duties in an in-office environment.

The ideal candidate has 2+ years of administrative experience, strong organization, and solid communication skills. Proficiency with Microsoft Office is required, and commercial real estate experience is a plus.

Qualifications

• High school diploma or equivalent required.
• 2+ years of administrative or clerical experience; commercial real estate experience preferred.
• Strong organizational skills and attention to detail.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to manage multiple tasks and prioritize workload independently.

Responsibilities

• Manage calendars, schedule meetings, and coordinate logistics for assigned team members.
• Draft, proofread, and distribute correspondence, memos, and reports.
• Maintain electronic and physical filing systems in accordance with company standards.
• Process expense reports, invoices, and department purchase orders.
• Order and maintain office supplies and equipment for the team or department.
• Coordinate meeting logistics, including room scheduling, materials, and catering.
• Enter and maintain accurate data in company systems and databases.
• Support onboarding logistics for new team members as needed.
• Perform other duties and responsibilities as assigned.

Skills

Organizational skills

Verbal & written communication

Multitasking

Independent prioritization

Education

High school diploma or equivalent

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Lincoln Property Company is seeking an Administrative Assistant in the New York area to provide day-to-day administrative support for the team. The role covers scheduling, correspondence, filing, and general clerical duties in an in-office environment.

The ideal candidate has 2+ years of administrative experience, strong organization, and solid communication skills. Proficiency with Microsoft Office is required, and commercial real estate experience is a plus.