PPM Admin Assistant (COL) 5.1

MOR PPM, Inc.; Lakeland (FL); On-site; USD 34,000 - 46,000; Full time

Job summary

MOR PPM Inc. is seeking an Administrative Assistant in Lakeland, FL. Strong computer/technical skills and experience in office administration preferred.

You will draft correspondence, manage schedules and travel, process invoices, and help keep budgets and records organized. Proficiency with DocuSign and Microsoft Office is preferred, along with the ability to handle payroll-related tasks. This mission-critical role supports our industrial services team.

Qualifications

• High School Diploma or equivalent.
• Five (5) years of experience performing high-level clerical duties in support of a manager or executive.
• Proficient in Business English, mathmatical problem solving, and computer skills.

Responsibilities

• Drafts correspondence for signature according to established policies and procedures.
• Prepares budgets and maintains budget accounts; plans and maintains an adequate supply of office materials and supplies.
• Maintains appointment schedules, screens and refers callers; provides detailed responses to inquiries about programs and activities; and makes travel arrangements.
• Operates office equipment, computer skills are a must.
• Attends meetings, seminars, and conferences; takes notes and/or furnishes information.
• Prepares agendas, reports, tables, and other complex documents for reproduction and distribution.
• Establishes and maintains official documents and records in appropriate files.
• Coordinates and reviews the work of other clerical support staff.
• Maintains various records on office activities pertaining to personnel, purchasing, travel expenses, contracts, billings, insurance, etc.
• Inputs payroll, maintains all records, and reports requirements for the department pertaining to payroll and personnel functions.
• Assists with preparing purchase requisitions, managing purchase orders, P-Card transactions, and processing invoices for payment.
• Receives visits or calls regarding complaints, which may be resolved or referred to the proper person for resolutionn.
• May perform payroll duties.
• May be required to participate and/or facilitate training to support departmental or City initiatives and requirements.
• Position is designated as Mission Critical.

Skills

Office administration

Strong communication

Computer skills

Business English

Scheduling & calendar management

Payroll duties

Education

High School Diploma or equivalent

Tools

DocuSign

Microsoft Office

Job description

About Us

We are a leading industrial mechanical, electrical, and civil construction services provider for the fossil and nuclear power, pulp and paper, chemical, mining, and general manufacturing industries. We provide a full range of industrial facilities maintenance and process maintenance services.

Job Summary

MOR PPM Inc. is seeking an Administrative Assistant in Lakeland, FL.Strong computer/technical skills and experience in office administration preferred.

Essential Duties and Responsibilities:--

• Drafts correspondence for signature according to established policies and procedures.
• Participates in preparing budgets and maintaining budget accounts; plans and maintains an adequate supply of office materials and supplies.
• Maintains appointment schedules, screens and refers callers; provides detailed responses to inquiries about programs and activities; and makes travel arrangements.
• Operates office equipment, computer skills are a must.
• Attends meetings, seminars, and conferences; takes notes and/or furnishes information.
• Prepares agendas, reports, tables, and other complex documents for reproduction and distribution.
• Establishes and maintains official documents and records in appropriate files.
• Coordinates and reviews the work of other clerical support staff.
• Maintains various records on office activities pertaining to personnel, purchasing, travel expenses, contracts, billings, insurance, etc.
• Inputs payroll, maintains all records, and reports requirements for the department pertaining to payroll and personnel functions.
• Assists with preparing purchase requisitions, managing purchase orders, P-Card transactions, and processing invoices for payment.
• Receives visits or calls regarding complaints, which may be resolved or referred to the proper person for resolutionn.
• May perform payroll duties.
• May be required to participate and/or facilitate training to support departmental or City initiatives and requirements.
• Position is designated as Mission Critical.

Qualifications:

• High School Diploma or equivalent
• Five (5) years of experience performing high-level clerical duties in support of a manager or executive.
• Proficient in Business English, mathmatical problem solving, and computer skills.

Physical Requirements/Job Site Requirements:

• Must be able to complete hiring paperwork electronically through DocuSign
• May be required to lift and carry items weighing up to 50 pounds
• Must posses enough strength and stamina to perform the technical duties and essential functions as identified above
• Must be able to move in and around confided spaces and uneven areas
• Must have full range of motion consistent with age
• Must be able to climb and maintain balance ladders
• Must be able to adequately hear and respond to voice commands and alerts from other employees, alarms and other job-related noises
• Visual acuity, depth perception and color discrimination consistent with that required to work at heights and on uneven surfaces
• Safety/Steel toe shoes are required.

#PPM

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Equal Opportunity Employer/Veterans/Disabled

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