Administrative Assistant - Growth & Executive Support

PCL Constructors Inc.; Miami (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Employee ownership

Bonuses

401(k) match

Medical benefits

Dental & vision

Life, AD&D, disability insurance

Parental leave

HSA/FSA

Mental health support

Training & development

Job summary

PCL Construction Services, Inc. in Florida seeks an Administrative Assistant to support daily operations, manage communications, and coordinate meetings and travel. You will handle document control, prepare reports, and assist with events while maintaining confidentiality and professionalism across teams.

Ideal candidates bring a high school diploma, 1 year of admin experience, and strong MS Office skills. This on-site role offers growth opportunities, retirement planning options, and

Qualifications

• High school diploma.
• Associates or bachelor’s degree considered an asset.
• 1 year of administrative experience.
• Excellent verbal, written and interpersonal communication.
• Ability to multitask and adapt to change.
• Discretion handling confidential information.
• Calm under pressure with difficult situations.
• Develop and maintain stakeholder relationships.
• Create, edit, proofread, and format documents/presentations.
• Basic skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.

Responsibilities

• Support day-to-day operations for manager, department, or team.
• Develop and maintain customer-focused relationships with stakeholders.
• Answer telephone calls and messages for staff.
• Ensure document control and compliance through filing and editing reports.
• Assist with planning meetings and events, catering, venues, and distribution.
• Arrange travel, hotel, and transportation; prepare itineraries.
• Order office supplies for department as requested.
• Support mail distribution and courier requests.
• Greet visitors, answer questions, and direct to meetings.

Education

High school diploma

Associate or bachelor’s degree asset

Tools

Word

Outlook

PowerPoint

Excel

Adobe

OneNote

Job description

PCL Construction Services, Inc. in Florida seeks an Administrative Assistant to support daily operations, manage communications, and coordinate meetings and travel. You will handle document control, prepare reports, and assist with events while maintaining confidentiality and professionalism across teams.

Ideal candidates bring a high school diploma, 1 year of admin experience, and strong MS Office skills. This on-site role offers growth opportunities, retirement planning options, and