Administrative Assistant Bookkeeper

K2J Marketing Partners LLC; St. Louis (MO); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

401(k)

401(k) Matching

Dental Insurance

Health Insurance

Paid Time Off

Bonus Pay

Training & Development

Job summary

K2J Marketing Partners LLC is seeking a highly organized Administrative Assistant Bookkeeper in St. Louis, Missouri. The role includes supporting daily operations, managing daily transactions, and carrying out bookkeeping tasks effectively.

The ideal candidate will have a Bachelor’s degree, proficiency in QuickBooks Online, and 2+ years of relevant experience. Benefits include health and dental insurance, paid time off, and opportunities for training and development.

Qualifications

• 2+ years of relevant experience in bookkeeping or administrative roles.
• Ability to pass a background and credit check.
• Self-starter with a customer-service mindset.

Responsibilities

• Manage daily company transactions effectively.
• Assist with month-end closing activities.
• Provide front-desk coverage and greet guests.
• Coordinate calendars, meetings, and travel arrangements.

Skills

Communication skills

Attention to detail

Bookkeeping

Problem-solving

Proficiency in QuickBooks Online

Proficiency with Microsoft Office

Education

Bachelor's degree

Bookkeeping certification

Job description

Administrative Assistant Bookkeeper

K2J Marketing Partners seeks a highly organized and detail-oriented administrative assistant to support daily operations and confidential bookkeeping functions.

Day‑to‑Day Duties and Responsibilities

• Manage daily company transactions
• Process accounts receivable: prepare invoices, receive payments, handle customer inquiries
• Process accounts payable: record bills, execute payments, respond to vendor inquiries
• Assist with month‑end closing activities
• Prepare and reconcile bank statements, credit card statements, and related documentation
• Track and maintain inventory records
• Collaborate with the accountant to complete tax and licensing forms and ensure compliance
• Serve as point person for new client and vendor set‑up
• Assist with budget preparation and financial reporting
• Provide front‑desk coverage: manage phone system, mail, and shipments; greet guests
• Coordinate calendars, appointments, meetings, and travel arrangements for the team
• Maintain office supplies, coordinate maintenance and repairs, and oversee general administrative tasks
• Facilitate effective communication within the organization

Qualifications

• Self‑starter with excellent communication and writing skills
• Meticulous attention to detail and accuracy
• Comfortable with technology and able to adapt to new software
• Bookkeeping certification or license
• Ability to pass a background and credit check
• Bachelor’s degree (preferred) with 2+ years of relevant experience
• Enjoy working in a fast‑paced team environment
• Strong research and problem‑solving skills
• Strong multitasking and initiative; customer‑service mindset
• Proficiency in QuickBooks Online
• Proficiency with Microsoft Office applications (Excel, Word, PowerPoint, etc.)

Benefits

• 401(k)
• 401(k) Matching
• Dental Insurance
• Health Insurance
• Paid Time Off
• Bonus Pay
• Training & Development