Administrative Assistant Bookkeeper

MacDonald Search Group; Los Angeles (CA); On-site; USD 22,730 - 32,373; Full time

Job summary

A dynamic design studio in North Hollywood is seeking an Administrative Assistant Bookkeeper to support high-quality client projects. This full-time, in-office position involves answering calls, managing customer orders, performing light bookkeeping, and assisting the Accounting Manager. The ideal candidate has over 2 years of administrative experience, exceptional attention to detail, and proficiency in QuickBooks and Microsoft Office. Starting compensation is $20/hour with benefits after three months.

Qualifications

• 2+ years of experience in administrative and bookkeeping roles.
• High proficiency in Microsoft Excel, Word, and Outlook.
• Familiarity with accounting software.

Responsibilities

• Answer incoming phone calls.
• Manage customer orders and ensure accurate processing.
• Conduct daily office organization and file management.
• Perform light bookkeeping, focusing on data entry for accounts payables and receivables.
• Assist the Accounting & Operations Manager with reconciliations.

Skills

Proactive self-starter

Attention to detail

Communication skills

Reliability

Tools

QuickBooks

Microsoft Office Suite

Job description

Work as an Administrative Assistant Bookkeeper for MacDonald Search Group to support a dynamic print and design studio in North Hollywood.

What you will be doing

• Answer incoming phone calls.
• Serve as the Administrative Hub, managing internal requests and ensuring team support for high‑quality client projects.
• Manage the flow of customer orders, ensuring accurate and timely processing from initial request to final delivery.
• Master daily office organization, including digital and physical file management, data entry, and maintenance of accurate business records.
• Handle professional correspondence, scheduling, and general office duties, keeping operations sharp and efficient.
• Perform essential light bookkeeping, focusing on precise data entry for accounts payable and receivables.
• Assist the Accounting & Operations Manager with transaction reconciliations and critical month‑end support.
• Maintain comprehensive financial and order records, ensuring accuracy and transparency.

Who you are

• Proactive self‑starter ready to thrive in a fast‑paced, creative setting.
• Proven experience (2+ years) in a professional administrative and bookkeeping capacity.
• Exceptional attention to detail and a passion for accuracy and organization.
• Familiarity with QuickBooks, Account Edge, or comparable accounting software.
• Outstanding communication skills (verbal and written) with a polished, professional demeanor.
• High proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Reliability and punctuality—you are the team member everyone can count on.

Starting compensation will be $20/hour + benefits (after 3 months). This is a full‑time in‑office role from 8:00 a.m. – 5:00 p.m. at the North Hollywood location.

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Administrative, Customer Service, and Finance