Bookkeeper Office Manager

Ledgent; West Palm Beach (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

Ledgent is seeking a highly organized Bookkeeping Office Manager to oversee daily operations, financial processes, and administrative functions for a growing organization in West Palm Beach, Florida. The role combines hands-on bookkeeping with operational leadership and a focus on accuracy and efficiency.

Responsibilities include managing payables and receivables, month-end close, reconciliations, budgeting support, vendor management, and maintaining robust internal controls while ensuring

Qualifications

• 3+ years of bookkeeping, accounting, or financial operations experience.
• 3+ years of office management, operations, or administrative leadership experience.
• Advanced proficiency with Microsoft Excel and Office applications.
• Experience with MacBook and QuickBooks Online.

Responsibilities

• Oversee full-cycle accounts payable and accounts receivable activities.
• Process electronic payments, bank transfers, and vendor disbursements.
• Prepare and distribute client invoices and monitor collections.
• Perform reconciliations and maintain accurate financial records.
• Coordinate daily office operations and vendor relationships.
• Support month-end close, journal entries, and financial reporting.

Skills

MacBook

QuickBooks Online

Excel

Office management

ERP systems

Tools

QuickBooks Online

ERP/Accounting Software

Job description

We are seeking a highly organized and detail-oriented Bookkeeping Office Manager to oversee daily business operations, financial processes, and administrative functions for a growing organization. This role combines hands‑on bookkeeping with operational leadership and requires someone who can effectively manage multiple priorities, maintain accurate financial records, and support the overall efficiency of the business.

MUST HAVE

Experience with QuickBooks online and Macbook

Financial Management & Accounting

• Manage full-cycle accounts payable and accounts receivable activities.
• Process electronic payments, bank transfers, and vendor disbursements.
• Prepare and distribute client invoices while monitoring collections and account statuses.
• Perform account reconciliations, research discrepancies, and ensure accurate financial records.
• Track expenses, code transactions, and maintain organized financial documentation.
• Reconcile bank accounts, credit card accounts, and other financial records on a regular basis.
• Assist with month‑end close activities, journal entries, and financial reporting.
• Support the preparation and filing of sales tax and other regulatory reporting requirements.
• Maintain accurate records within accounting software and ensure data integrity.
• Coordinate and oversee daily office operations to ensure smooth business functionality.
• Manage shared communication channels, including general inboxes and administrative inquiries.
• Develop, maintain, and improve operational processes and internal controls.
• Maintain office resources, vendor relationships, and service contracts.
• Coordinate company events, meetings, and special projects as needed.
• Track operational budgets and assist with cost management initiatives.
• Maintain business records, licenses, certifications, and compliance documentation.
• Support leadership with reporting, scheduling, and administrative projects.

Facilities & Vendor Coordination

• Serve as the primary point of contact for maintenance vendors and service providers.
• Schedule and oversee preventative maintenance and repair activities.
• Monitor facility needs and coordinate resolutions in a timely manner.
• Manage vendor agreements, renewals, and service schedules.

Qualifications

• MUST have experience with MacBook / Must have experience with QuickBooks Online
• 3+ years of bookkeeping, accounting, or financial operations experience.
• 3+ years of office management, operations, or administrative leadership experience.
• Advanced proficiency with Microsoft Excel and Microsoft Office applications.
• Experience using accounting software such as QuickBooks or similar ERP/accounting systems.
• Ability to manage multiple deadlines in a fast‑paced environment.
• Exceptional organizational, analytical, and problem‑solving skills.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion, and attention to detail.

What We're Looking For

• Self‑starter who takes ownership of responsibilities.
• Strong financial acumen with a focus on accuracy and accountability.
• Ability to balance accounting responsibilities with operational oversight.
• Process‑oriented professional who continuously seeks efficiencies and improvements.
• Collaborative team player who thrives in a dynamic environment.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.