Administrative Assistant – Billing, Recruiting & Office Ops

Wallace Design Collective; Englewood (CO); On-site; USD 64,094,000 - 103,831,000; Full time

Benefits offered by this job

Medical plans

Dental plans

Vision plans

401(k)

Flexible Spending Accounts

Paid time off

Paid holidays

Tuition reimbursement

Life insurance

Job summary

Wallace Design Collective is hiring a full-time Administrative Assistant in Englewood, CO. The role supports multiple departments, handles billing coordination, and helps manage events, travel, and office operations.

You will liaise with employees, clients, vendors, and leadership, maintaining a welcoming office atmosphere and contributing to staff experience. A comprehensive benefits package supports regular full-time staff.

Qualifications

• Demonstrate initiative and anticipate office needs.
• Communicate professionally with employees, clients, vendors, and leadership.
• Assist with project billing and invoicing with project managers and Accounting.

Responsibilities

• Support recruiting, marketing, and community engagement activities.
• Contribute to a positive office environment and improve employee experience.
• Manage day-to-day office needs: greeting visitors, answering phones, data entry, reporting, and events.
• Coordinate supply ordering, vendor coordination, and purchase requests.
• Assist with plotting, scanning drawings, photocopying, mailing, filing, and travel arrangements.
• In-office position with flexible daily schedule.

Skills

Initiative

Professional communication

Billing & invoicing

Recruiting support

Office management

Event planning

Travel arrangements

Job description

Wallace Design Collective is hiring a full-time Administrative Assistant in Englewood, CO. The role supports multiple departments, handles billing coordination, and helps manage events, travel, and office operations.

You will liaise with employees, clients, vendors, and leadership, maintaining a welcoming office atmosphere and contributing to staff experience. A comprehensive benefits package supports regular full-time staff.