Administrative Assistant

Wallace Design Collective; Englewood (CO); On-site; USD 64,094,000 - 103,831,000; Full time

Benefits offered by this job

Medical plans

Dental plans

Vision plans

401(k)

Flexible Spending Accounts

Paid time off

Paid holidays

Tuition reimbursement

Life insurance

Job summary

Wallace Design Collective is hiring a full-time Administrative Assistant in Englewood, CO. The role supports multiple departments, handles billing coordination, and helps manage events, travel, and office operations.

You will liaise with employees, clients, vendors, and leadership, maintaining a welcoming office atmosphere and contributing to staff experience. A comprehensive benefits package supports regular full-time staff.

Qualifications

• Demonstrate initiative and anticipate office needs.
• Communicate professionally with employees, clients, vendors, and leadership.
• Assist with project billing and invoicing with project managers and Accounting.

Responsibilities

• Support recruiting, marketing, and community engagement activities.
• Contribute to a positive office environment and improve employee experience.
• Manage day-to-day office needs: greeting visitors, answering phones, data entry, reporting, and events.
• Coordinate supply ordering, vendor coordination, and purchase requests.
• Assist with plotting, scanning drawings, photocopying, mailing, filing, and travel arrangements.
• In-office position with flexible daily schedule.

Skills

Initiative

Professional communication

Billing & invoicing

Recruiting support

Office management

Event planning

Travel arrangements

Job description

Brief Description

We have an immediate opening for a full-time Administrative Assistant in our Englewood Office. The candidate will work to provide support and assistance to individuals and departments to help them meet their job responsibilities. This position assumes that the requirements and skills of previous positions have been and continue to be met, and that responsibilities are heightened.

Brief Description

We have an immediate opening for a full-time Administrative Assistant in our Englewood Office. The candidate will work to provide support and assistance to individuals and departments to help them meet their job responsibilities. This position assumes that the requirements and skills of previous positions have been and continue to be met, and that responsibilities are heightened.

Hourly Rate

$22.33 - $36.29

Additional benefits include medical plans, dental, vision, employee life insurance, 401(k), Flexible Spending Accounts, paid time off, paid holidays, and tuition reimbursement.

Requirements

Requirements for this position are as follows:

Responsibilities & Requirements

• Demonstrate initiative and the ability to anticipate office needs, solve routine problems independently, and follow tasks through to completion.
• Communicate professionally and effectively with employees, clients, vendors, and company leadership.
• Assist with project billing and invoicing activities and coordinate with project managers and Accounting as needed.
• Support and participate in recruiting, marketing, and community engagement activities and events as opportunities arise.
• Actively contribute to a positive and engaging office environment by building relationships with employees and helping identify opportunities to improve the employee experience.
• Manage day-to-day office needs, including greeting visitors, answering phones, spreadsheet/database entry, reporting, event planning, supply ordering, vendor coordination, purchase requests, and general office maintenance.
• Support tasks such as plotting, scanning drawings, photocopying, mailing, filing, making meeting and travel arrangements, tracking submittals, and other tasks as required.
• In-office position with flexibility built into daily schedule.

Summary

At Wallace Design Collective, our company culture is rooted in our desire to produce quality projects. We strive to be responsive, flexible, and creative. We have a supportive environment where every person is encouraged to continuously learn, grow, and achieve. We understand the importance of respect, compassion, and treating others professionally. We listen.

Wallace Design Collective offers a competitive and comprehensive package of insurance programs to regular full-time employees and their eligible dependents 30 days after their date of hire. Insurance options include a choice of 5 different medical plans, dental, vision, and supplemental life. Additional insurances, at no cost to the employee include life (employee only), accidental death and dismemberment, accident and short- and long-term disability.

Wallace offers a wide range of other employee benefits, including: 401(k), Flexible Spending Accounts, Paid Time Off, and Tuition Reimbursement.