Administrative Assistant

Theuniversityunion; Englewood (CO); On-site; USD 31,000 - 50,000; Full time

Benefits offered by this job

Medical plans

Dental

Vision

Life insurance

401(k)

Flexible Spending Accounts

Paid time off

Paid holidays

Tuition reimbursement

Job summary

Wallace Design Collective in Englewood, CO is seeking an Administrative Assistant for a full-time role in our Englewood Office. The candidate will provide support to individuals and departments to help them meet job responsibilities and adapt to growing needs.

The role requires initiative, professional communication, and the ability to handle tasks from billing to scheduling. We offer a comprehensive benefits package including health plans, 401(k), PTO, tuition reimbursement, and generous paid

Qualifications

• Initiative to anticipate office needs and complete tasks independently.
• Professional communication with employees, clients, vendors, and leadership.
• Ability to assist with billing, invoicing, and coordinating with Accounting.
• Support recruiting, marketing, and community activities as opportunities arise.

Responsibilities

• Greet visitors, answer phones, and manage general office duties.
• Handle reporting, data entry, and basic spreadsheet tasks.
• Assist with event planning, vendor coordination, and supply ordering.
• Support meeting/travel arrangements and submittal tracking as needed.
• Provide flexible in-office support with daily schedule adaptation.

Skills

Professional communication

Office administration

Billing & invoicing

Recruiting support

Event planning

Tools

Spreadsheet/databases

Job description

Description

We have an immediate opening for a full-time Administrative Assistant in our Englewood Office. The candidate will work to provide support and assistance to individuals and departments to help them meet their job responsibilities. This position assumes that the requirements and skills of previous positions have been and continue to be met, and that responsibilities are heightened.

Hourly Rate: $22.33 - $36.29
Additional benefits include medical plans, dental, vision, employee life insurance,401(k), Flexible Spending Accounts, paid time off, paid holidays, and tuitionreimbursement.

Requirements

Requirements for this position are as follows:

Responsibilities & Requirements

• Demonstrate initiative and the ability to anticipate office needs, solve routine problems independently, and follow tasks through to completion.
• Communicate professionally and effectively with employees, clients, vendors, and company leadership.
• Assist with project billing and invoicing activities and coordinate with project managers and Accounting as needed.
• Support and participate in recruiting, marketing, and community engagement activities and events as opportunities arise.
• Actively contribute to a positive and engaging office environment by building relationships with employees and helping identify opportunities to improve the employee experience.
• Manage day-to-day office needs, including greeting visitors, answering phones, spreadsheet/database entry, reporting, event planning, supply ordering, vendor coordination, purchase requests, and general office maintenance.
• Support tasks such as plotting, scanning drawings, photocopying, mailing, filing, making meeting and travel arrangements, tracking submittals, and other tasks as required.
• In-office position with flexibility built into daily schedule.

Summary

At Wallace Design Collective, our company culture is rooted in our desire to produce quality projects. We strive to be responsive, flexible, and creative. We have a supportive environment where every person is encouraged to continuously learn, grow, and achieve. We understand the importance of respect, compassion, and treating others professionally. We listen.

Wallace Design Collective offers a competitive and comprehensive package of insurance programs to regular full-time employees and their eligible dependents 30days after their date of hire. Insurance options include a choice of 5 different medical plans, dental, vision, and supplemental life. Additional insurances, at no cost to theemployee include life (employee only), accidental death and dismemberment, accidentand short- and long-term disability.

Wallace offers a wide range of other employee benefits, including: 401(k), Flexible Spending Accounts, Paid Time Off, and Tuition Reimbursement.