Administrative Assistant 3-Medical Oncology

The Ohio State University; Columbus (OH); On-site; USD 38,000 - 46,000; Full time

Job summary

The Ohio State University’s Medicine | IM Medical Oncology division seeks an Administrative Assistant 3 to support divisional leaders. In this role, you will plan and coordinate administrative operations, manage calendars, organize meetings and events, and prepare correspondence and reports for the Division Director and Manager for Administrative Operations.

This position is 50% staff lead and 50% support for 2–3 faculty in the division. Location: Lincoln Tower.

Qualifications

• Performs and coordinates management-level administrative duties for divisional leaders.
• Oversees and coordinates appointment calendars.
• Schedules, coordinates and organizes meetings and large scale events.
• Assists with planning, monitoring and coordinating daily activities of the administrative office.
• Prepares and edits correspondence, reports and other documents.
• Coordinates travel arrangements and reimbursements.
• Assists with supervision of academic administrative staff.
• Reports directly to Manager, Administrative Operations.

Responsibilities

• Coordinate and monitor workloads of support staff as directed by Manager.
• Create and generate reports.
• Transmit directives; assist with development and implementation of divisional policies and procedures.

Job description

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Job Title:Administrative Assistant 3-Medical Oncology Department:Medicine | IM Medical Oncology

Serves as Administrative Assistant providing support for the Department of Internal Medicine, Division of Medical Oncology, in working with the Division Administrator and the Manager for Administrative Operations
performs and coordinates management-level administrative duties for divisional leaders; oversees and coordinates appointment calendars; schedules, coordinates and organizes professional, scientific and administrative individual and committee meetings, and other large scale events and conferences; assists Manager for Administrative Operations with planning, monitoring and coordinating daily activities of administrative office; researches, collects and compiles information and data as requested to aid Division Director, DA, manager and other division management staff in decision making and strategic planning initiatives; transmits directives; actively participates in the development and implementation of divisional administrative office policies and procedures; assists with implementation of new initiatives; assists Manager with functional supervision of academic administrative assistant staff members; coordinates and monitors workloads of support staff as directed by Manager; creates and generates reports; independently composes and responds to routine correspondence; prepares and edits correspondence, reports and other documents for DA and Manager; coordinates and makes travel arrangements; prepares and tracks reimbursement of travel expenses; assists with special projects as assigned. Reports directly to Manager, Administrative Operations.
This position will be 50% staff lead role and 50% with supporting around 2-3 faculty in the Division.

FUNCTION: Business Planning and Operations

SUB-FUNCTION: Administrative Assistance

CAREER BAND: Individual Contributor

Additional Information: Location: Lincoln Tower (0271) Position Type: Regular Scheduled Hours: 40 Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

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The university is an equal opportunity employer, including veterans and disability.