Administrative Assistant - Radiation Oncology

The Ohio State University Wexner Medical Center; United States; On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health, dental and vision coverage

Paid time off including holidays

State retirement plan or equivalent

Job summary

The Ohio State University Wexner Medical Center is seeking an Administrative Assistant to support Radiation Oncology leadership. You will manage calendars, schedule meetings via Teams and Zoom, draft letters, organize mail, and coordinate travel with reimbursement documentation in Workday.

The role involves clerical duties, HR file maintenance, and supporting multiple leaders across clinical sites. This position requires strong organizational skills, the ability to adapt to new environments, and

Qualifications

• High School diploma or GED required.
• Certification or vocational training may be required.
• Associate degree in relevant field preferred.

Responsibilities

• Maintain calendars and schedule meetings via Microsoft Teams and Zoom.
• Draft letters, organize mail and prioritize meetings and appointments.
• Arrange travel and track Workday reimbursement documentation.
• Maintain HR files and assist managers with clerical duties.
• Greet callers, triage inquiries and support multiple leaders across clinical sites.

Skills

Calendar management

Meeting scheduling

Clerical support

Communication

Education

High School diploma or GED

Associate degree in relevant field

Certification or vocational training may be required

Tools

Microsoft Teams

Zoom

Workday

Job description

Job Title

Administrative Assistant - Radiation Oncology

Department

Medicine | Radiation Oncology

Scope/Summary

The Administrative Assistant is responsible for assisting leadership (Vice Chair, Director, Administrator, Managers) by performing various administrative and clerical functions.

Administrative Duties

Administrative duties include but are not limited to: maintain calendars, schedule meetings via Microsoft Teams and Zoom, draft letters, organize mail and prioritize meetings and appointments. Arranges travel and submits and tracks Workday processes reimbursement documentation, maintains HR files within the departments, assists managers with clerical duties, and maintaining office supplies and equipment. Perform computer data entry tasks including tracking of staff education. Assists with timekeeping, contact person for various sources of documentation, distribution point for all internal and external communications, receptionist for department office and triages calls and directs callers for some areas. This position will require supporting multiple leaders across the department's clinical sites. Must be able to adapt to new environments and maintain an organized workspace. The role will be a combination of administrative duties with some project management support.

Minimum Qualifications

• High School diploma or GED.
• Certification or vocational training may be required.
• Associate degree in relevant field may be preferred.
• 2 years of relevant experience required.
• 4-6 years of relevant experience preferred.

Career Roadmap

FUNCTION: Business Planning and Operations SUB-FUNCTION: Administrative CAREER BAND: Individual Contributor - Technical CAREER LEVEL: T3

Additional Information

• Location: James Cancer Hospital (0375)
• Position Type: Regular
• Scheduled Hours: 40
• Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Equal Opportunity

The university is an equal opportunity employer, including veterans and disability.

Company Culture

At Ohio State, you’ll find work that inspires you. We offer roles and growth opportunities in countless fields and specialties - including a job that’s right for you.

As Buckeyes, we accomplish more together. No matter your role, you'll be part of creating what people need now: pathways to education, research and health care. Working at Ohio State means you’re part of a team with a strong sense of community and an unwavering commitment to excellence - and, of course, incomparable Buckeye spirit. We bring out the best in people, help each other succeed and learn together. By joining Ohio State, you become part of a top-20 public university with one of America’s leading academic health centers. We're a team of dedicated colleagues with access to boundless resources that support you.

Benefits

Ohio State benefits give you options to take care of what matters most to you - and opportunities to make adjustments as your life and needs change, including:

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.