Administrative Assistant 3-Medical Oncology

The Ohio State University Wexner Medical Center; United States; On-site; USD 52,000 - 68,000; Full time

Job summary

The Ohio State University Wexner Medical Center in Lincoln Tower (0271) seeks an Administrative Assistant 3-Medical Oncology to support the Division of Medical Oncology within Internal Medicine. The role partners with the Division Administrator and Manager for Administrative Operations, providing high‑level scheduling, meeting coordination, and document preparation.

It encompasses 40 hours weekly in a fast-paced academic health center.

Responsibilities

• Coordinate management-level administrative duties for divisional leaders.
• Oversee and coordinates appointment calendars; schedules and organizes meetings.
• Arrange travel and process reimbursements; support large conferences and events.
• Prepare and edit correspondence, reports and documents for the Division Director and Manager.
• Assist with policies, special projects and workload planning for administrative staff.

Skills

Calendar management

Administrative support

Travel arrangements

Report generation

Data collection

Tools

Microsoft Office

Job description

Job Title

Administrative Assistant 3-Medical Oncology

Department

Medicine | IM

Serves as Administrative Assistant providing support for the Department of Internal Medicine, Division of Medical Oncology, in working with the Division Administrator and the Manager for Administrative Operations performs and coordinates management-level administrative duties for divisional leaders; oversees and coordinates appointment calendars; schedules, coordinates and organizes professional, scientific and administrative individual and committee meetings, and other large scale events and conferences; assists Manager for Administrative Operations with planning, monitoring and coordinating daily activities of administrative office; researches, collects and compiles information and data as requested to aid Division Director, DA, manager and other division management staff in decision making and strategic planning initiatives; transmits directives; actively participates in the development and implementation of divisional administrative office policies and procedures; assists with implementation of new initiatives; assists Manager with functional supervision of academic administrative assistant staff members; coordinates and monitors workloads of support staff as directed by Manager; creates and generates reports; independently composes and responds to routine correspondence; prepares and edits correspondence, reports and other documents for DA and Manager; coordinates and makes travel arrangements; prepares and tracks reimbursement of travel expenses; assists with special projects as assigned.

Reports directly to Manager, Administrative Operations. This position will be 50% staff lead role and 50% with supporting around 2-3 faculty in the Division.

FUNCTION: Business Planning and Operations

SUB-FUNCTION: Administrative Assistance

CAREER BAND: Individual Contributor

Location: Lincoln Tower (0271)

Position Type: Regular

Scheduled Hours: 40

Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.

At Ohio State, you’ll find work that inspires you. We offer roles and growth opportunities in countless fields and specialties — including a job that’s right for you.

Ohio State benefits give you options to take care of what matters most to you — and opportunities to make adjustments as your life and needs change, including:

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

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