Administrative Assistant 3 – Academic Scheduling & Events

University of Washington; Seattle (WA); On-site; USD 48,000 - 65,000; Full time

Job summary

University of Washington is seeking an Administrative Assistant 3 to join the Humanities One cohort in the College of Arts and Sciences. The role provides front office support, coordinates course scheduling, events, and communications for 1–2 departments, and collaborates with the Administrative Operations Supervisor.

Ideal candidates will have a High School/GED with 3+ years of office experience, strong organization, and excellent written/verbal communication.

Qualifications

• High School/GED with three years of office or admin support experience.
• Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.
• Ability to prioritize tasks in a dynamic work environment.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills.

Responsibilities

• Provide front office and general administrative support to the chair, departmental staff, faculty, and students.
• Assist with course scheduling, enrollment data, and quarterly time schedules.
• Coordinate event reservations and department-managed spaces.
• Manage department email accounts and communications.
• Handle travel procurement and reimbursements; manage department purchasing.
• Maintain shared drive and asset tracking; receive and distribute keys.

Skills

Prioritization

Independent work

Organizational skills

Communication skills

Education

High School/GED

Job description

University of Washington is seeking an Administrative Assistant 3 to join the Humanities One cohort in the College of Arts and Sciences. The role provides front office support, coordinates course scheduling, events, and communications for 1–2 departments, and collaborates with the Administrative Operations Supervisor.

Ideal candidates will have a High School/GED with 3+ years of office experience, strong organization, and excellent written/verbal communication.