Academic Administrative Assistant – Scheduling & Events

Remote Jobs; Seattle (WA); On-site; USD 48,000 - 65,000; Full time

Job summary

The University of Washington College of Arts and Sciences seeks an Administrative Assistant 3 to join the Humanities One cohort. The role provides front office and general administrative support to the chair, department staff, faculty, and students across listed departments.

Responsibilities include course scheduling, event coordination, records management, communications, travel support, and facilities administration. Typical hours are 8am-5pm on-site with a focus on operational excellence.

Qualifications

• Minimum qualifications include High School/GED and three years of office or administrative support experience.
• Preferred qualifications include ability to prioritize tasks, work independently, and strong communication skills.

Responsibilities

• Course Scheduling and Curricular Support: analyze quarterly reports, collect faculty plans, input courses, and manage time scheduling.
• Events: manage event reservations, coordinate logistics, and assist with department events.
• General Support: receptionist duties, manage department email, maintain logs, route facility issues, manage shared drive.
• Communication: edit and distribute department communications and newsletters, upload website content.
• Travel, Reimbursement, and Payment Support: assist travel procurement and reimbursements, process payments and POs.
• Facilities & Equipment Management: manage keys, assets, and department contacts.

Skills

Strong organizational skills

Analytical skills

Problem-solving abilities

Excellent written and verbal communic

Job description

The University of Washington College of Arts and Sciences seeks an Administrative Assistant 3 to join the Humanities One cohort. The role provides front office and general administrative support to the chair, department staff, faculty, and students across listed departments.

Responsibilities include course scheduling, event coordination, records management, communications, travel support, and facilities administration. Typical hours are 8am-5pm on-site with a focus on operational excellence.