Administrative Assistant II: Front Desk, Events & Travel

University of Washington; Seattle (WA); On-site; USD 45,000 - 59,000; Full time

Job summary

The University of Washington’s Department of Industrial & Systems Engineering in Seattle invites applications for an Administrative Assistant 2. This role provides front-desk, scheduling, travel and event support to faculty, staff and students, with a Monday–Friday schedule 8:30–5:00.

The ideal candidate will be highly organized, proficient in Microsoft Office, able to manage multiple tasks, handle confidential information, and communicate clearly.

Qualifications

• High school diploma or GED plus two years of administrative support experience.
• Bachelor’s degree preferred or equivalent experience.
• Strong written and verbal communication skills and professional demeanor.

Responsibilities

• Manage front desk: greet visitors, answer phones, route messages, and maintain papers and records.
• Coordinate travel, reimbursements, and scheduling for faculty and events.
• Plan and assist in events, including venue coordination and catering arrangements.
• Prepare emails, flyers, and announcements for listserv; maintain social media updates.

Skills

Organization

Communication

Time management

Detail oriented

Microsoft Office

Education

High School Diploma or GED

Bachelor’s degree

Tools

Microsoft Office

Job description

The University of Washington’s Department of Industrial & Systems Engineering in Seattle invites applications for an Administrative Assistant 2. This role provides front-desk, scheduling, travel and event support to faculty, staff and students, with a Monday–Friday schedule 8:30–5:00.

The ideal candidate will be highly organized, proficient in Microsoft Office, able to manage multiple tasks, handle confidential information, and communicate clearly.