Executive Assistant to the Chair – HR & Admin Lead

FHLB Des Moines; Seattle, Northern (WA, KY); Hybrid; USD 61,000 - 91,000; Full time

Job summary

The University of Washington HCDE seeks an Assistant to the Chair to provide executive and administrative support. You will manage calendar, plan events, craft communications, and coordinate academic human resources activities including faculty appointments, promotions, and visa processes.

The role requires discretion, initiative, and excellent problem-solving and communication skills. Reporting to the Chair, you will oversee scheduling, prepare meeting materials, assist with recruitment, and

Qualifications

• Bachelor’s degree in a relevant field and two years of complex administrative support experience or equivalent education/experience.
• Ability to exercise independent judgment with discretion on confidential materials and processes.
• Experience with faculty appointments, promotions, and HR processes is preferred.

Responsibilities

• Coordinate academic HR tasks including faculty appointments, promotions, and tenure processes.
• Provide executive support to the Chair, including calendar management, communications, and special projects.
• Maintain confidential personnel files and help plan department events and meetings.

Education

Bachelor’s degree (business administration, engineering, administration, general, or related field)

Job description

The University of Washington HCDE seeks an Assistant to the Chair to provide executive and administrative support. You will manage calendar, plan events, craft communications, and coordinate academic human resources activities including faculty appointments, promotions, and visa processes.

The role requires discretion, initiative, and excellent problem-solving and communication skills. Reporting to the Chair, you will oversee scheduling, prepare meeting materials, assist with recruitment, and