Administrative Assistant III

UCSF Health, AG; San Francisco (CA); On-site; USD 65,000 - 80,000; Full time

Job summary

UCSF Health in San Francisco seeks an Administrative Assistant III to support the Administrative Manager by maintaining employee and client databases, handling ordering of supplies, data entry, medical records, filing and faxing.

The role involves assisting with division-wide projects, performing varied and complex tasks, using accuracy and discretion, and collaborating with staff to meet deadlines in a high-volume environment.

Qualifications

• Ability to communicate effectively with others in high-stress environments.
• Experience with data entry and maintaining databases.
• Familiarity with medical terminology and records management.
• Proficiency in Excel, Access and Epic software.
• Knowledge of university policies and procedures is a plus.

Responsibilities

• Maintain employee and client databases and organize records.
• Order supplies and manage data entry, filing, and faxing tasks.
• Support division-wide projects and perform varied, complex tasks.
• Prepare summaries and reports with attention to detail.

Skills

Communication

Teamwork

Attention to detail

Data entry

Medical terminology

Education

High School diploma or GED

Tools

Excel

Access

Epic

UC systems

Job description

Job Description

Under the supervision of the Administrative Manager, the Administrative Assistant III will be responsible for maintaining an employee and client database, assisting with ordering supplies, data entry, medical records, filing, and faxing. Incumbent will also assist with larger division-wide projects.

Under the supervision of the Administrative Manager, the Administrative Assistant III will be responsible for maintaining an employee and client database, assisting with ordering supplies, data entry, medical records, filing, and faxing. Incumbent will also assist with larger division-wide projects. Regularly works on tasks that are varied and complex. Applies full range of specialized skills and job knowledge; frequently adapts procedures, techniques, tools, materials, and / or equipment to meet specialized needs; may serve as lead; performs broad and / or focused assignments under general supervision; originality and ingenuity are often required to help establish procedures in functional area; relies on experience and judgment to plan and accomplish assigned tasks. Covered under University series concept / job specification for classification 4722. Under general direction works on operational and/or procedural assignments that require the exercise of considerable discretion and independent judgment. Understands implications of work and makes recommendations for solutions. Determines methods and procedures on new assignments.

Qualifications

Required Qualifications

• Ability to work cooperatively and communicate effectively with others. Ability to work in a high stress, high volume area and work well under pressure and with deadlines. Ability to follow oral and written instructions accurately, and be detailed oriented. Able to efficiently prepare written summaries of activities, set priorities and complete reports within required timeframes. Knowledge of medical and/or psychiatric terminology.
• Operate software packages such as Excel, Access, Epic and internal UC systems.
• Recognize and correct data irregularities.
• Excellent written and verbal communication, interpersonal skills, and customer-centric focus.
• Working knowledge of applicable University policies and procedures in all areas; basic and limited knowledge of the principles of a specialized field; thorough knowledge of office systems; ability to use a broad range of technology, systems, and packages.
• Regular use of judgment and discretion to solve operational problems where the answer is not apparent; select the best solution from several "right" answers or no precedent; determines own time management and work priorities; makes suggestions for process improvement; interprets oral and/or written guidelines to solve problems.
• High school graduation/GED and 3 years of related experience or an equivalent combination
• Able to lift 25lbs and climb stairs
• Work independently with limited supervision; responsible for several complete administrative processes.
• A preliminary job offer and assignment may be extended pending successful background clearance.

Required Licenses And/or Certifications

• N/A

Preferred Qualifications

• College Degree