Administrative Assistant - $24-27/hr.

Ultimate Staffing Services; Shakopee (MN); On-site; USD 33,000 - 37,000; Part time

Job summary

Ultimate Staffing Services in Shakopee, MN is seeking an Administrative Assistant with accounting exposure to support finance and office operations.

You will handle payments, AR/AP tasks, filing, ERP entries, and travel logistics, with a Mon–Fri schedule, contract-to-hire, and pay of $24–$27 per hour. Strong Excel/Word skills and ERP experience (SAP a plus) are preferred.

Qualifications

• Associate degree preferred; equivalent professional experience may be considered.
• 2+ years of administrative, accounting, customer service, or office support experience.
• Experience with accounts receivable, collections, or payment processing preferred.
• Strong proficiency in Microsoft Office, especially Excel and Word.
• Experience with ERP systems such as SAP is a plus.
• Excellent organizational skills with keen attention to detail.
• Ability to manage multiple priorities and communicate with customers, vendors, and internal teams.

Responsibilities

• Serve as the primary contact for incoming calls and office inquiries.
• Process customer payments and assist with AR activities including collections.
• Prepare vendor payments and assist with AP functions.
• Maintain filing systems for accounting and administrative records.
• Scan and upload documents into the ERP system.
• Manage mail and distribution.
• Update internal reports and tracking documents.
• Monitor and order office supplies.
• Coordinate travel arrangements for visitors.
• Assist with meeting logistics and catering for events.
• Support pricing updates and other admin projects with sales leadership.
• Provide admin support to management and cross-functional teams.
• Follow safety policies and contribute to a safe workplace.
• Perform additional admin and accounting duties as assigned.

Skills

Customer service

Organization

Communication

Multitasking

Attention to detail

Education

Associate degree in Business Administration, Accounting, or a related field

Tools

Excel

Word

SAP

Job description

Salary: USD24 - USD27 per hour

Job Duties:

• Serve as the primary point of contact for incoming phone calls and general office inquiries.
• Process customer payments and assist with accounts receivable activities, including payment follow-up and collections.
• Prepare vendor payments and assist with accounts payable functions.
• Maintain accurate physical and electronic filing systems for accounting and administrative records.
• Scan and upload operational documents, including production orders, delivery paperwork, and receiving documentation into the company ERP system.
• Manage incoming and outgoing mail, including sorting and distribution.
• Update internal reports, charts, and tracking documents on a regular basis.
• Monitor and order office supplies to support daily business needs.
• Coordinate travel accommodations and hotel reservations for visitors and guests.
• Assist with meeting logistics, including catering arrangements for client visits, company events, and internal meetings.
• Support annual pricing updates and related administrative projects in coordination with sales leadership.
• Provide administrative assistance to management and collaborate with team members across departments.
• Follow company safety policies and contribute to a safe work environment.
• Perform additional administrative and accounting duties as assigned.

Qualifications

• Associate degree in Business Administration, Accounting, or a related field preferred; equivalent professional experience will also be considered.
• 2+ years of administrative, accounting, customer service, or office support experience.
• Previous experience with accounts receivable, collections, or payment processing is highly preferred.
• Strong proficiency in Microsoft Office, particularly Excel and Word.
• Experience working within an ERP system such as SAP is a plus.
• Excellent organizational skills with strong attention to detail.
• Ability to manage multiple priorities and communicate effectively with customers, vendors, and internal teams.

Additional Information:

• Pay: $24-27/hr.
• Schedule: Mon – Fri, 8:00am – 5:00pm (1-hour lunch break)
• Location: Shakopee, MN
• Type: Contract-to-hire