Administrative Assistant - $23-25/hr.

Ultimate Staffing; Minneapolis (MN); On-site; USD 31,684 - 34,440; Full time

Job summary

A staffing agency is looking for an experienced Administrative Support professional in Downtown Minneapolis. Responsibilities include managing phone and email inquiries, coordinating meetings, and providing overall support to clients. Ideal candidates should have at least 3 years of experience in customer service, possess strong organizational skills, and be proficient in Microsoft Office. This is a contract-to-hire position, offering pay between $23-$25/hr and requires onsite work in a small collaborative team environment.

Qualifications

• Minimum 3 years of experience in Customer Service or Administrative Support.
• Strong customer service skills, both over the phone and via email.
• Experience in commercial real estate is a huge plus.

Responsibilities

• Answer and direct phone calls, emails, and inquiries in a professional manner.
• Coordinate meetings and maintain organized filing systems.
• Provide support to clients and ensure smooth operations.
• Proofread and review files for accuracy.
• Take initiative in resolving office-related challenges.

Skills

Customer service skills

Office management

Proficiency in Microsoft Office Suite

Proofreading

Education

Bachelor's Degree

Job description

Key Responsibilities

• Answer and direct phone calls, emails, and inquiries in a professional manner
• Coordinate meetings, prepare materials, and maintain organized filing systems, including binders and documents.
• Provide support to clients, closers, attorneys, and financial planners, ensuring smooth day-to-day operations.
• Proofread and review files/documents for accuracy and completeness.
• Utilize Microsoft Office Suite (Word, Excel, Outlook, etc.) to manage office tasks.
• Take initiative in identifying and resolving office-related challenges proactively.
• Foster a positive, team-oriented office environment within a small group setting (team of about five).

Qualifications & Requirements

• Minimum 3 years of experience in Customer Service or Administrative Support.
• Bachelor's Degree preferred, but not required.
• Strong customer service skills, both over the phone and via email.
• Experience in commercial real estate is a huge plus.
• A team player who enjoys working in a small, collaborative office environment.

Additional Information

• Pay: $23-25/hr.
• Schedule: Mon - Fri, 9:00am - 5:30pm
• Location: Downtown Minneapolis - 100% onsite
• Type: Contract-to-hire

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.