Administrative Assistant and Accounts Receivables

KEB AMERICA INC; Shakopee (MN); On-site; USD 42,000 - 62,000; Full time

Job summary

KEB AMERICA INC is seeking an Administrative Assistant & Accounts Receivable Clerk to handle general administrative tasks and AR duties. The role reports to the VP of Finance and supports management and coworkers in a fast-paced office environment.

Responsibilities include handling inbound calls, processing payments, preparing checks, filing, and SAP document scanning. Strong English communication and time-management skills are essential for meeting deadlines.

Qualifications

• 2 year Business Associates Degree or equivalent education/experience.
• 2-3 years administrative and/or accounting experience.
• 1+ years of collections experience.
• Proficient in Microsoft Word and Excel; basic SAP knowledge.

Responsibilities

• Main support for all incoming telephone calls.
• Accounts Receivable: Process incoming payments and contact customers for payments.
• Prepare and mail Accounts Payable vendor checks; manage filing for AR/AP.

Skills

Attention to detail

Time management

Communication

English proficiency

Teamwork

Education

2 year Business Associates Degree

2-3 years administrative / accounting experience

Tools

SAP

Job description

Description

JOB SUMMARY

The Administrative Assistant & Accounts Receivable Clerk is responsible for general administrative tasks including accounts receivable duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Main support for all incoming telephone calls
• Accounts Receivable: Process Incoming Payments
• Accounts Receivable: Contact Customers for Payments
• Prepare and Mail Accounts Payable Vendor Checks
• General Filing: Accounts Receivable, Accounts Payable, etc.
• Daily Scanning of: Production Orders, Delivery Notes and Receiving Documents into SAP
• Daily Incoming/Outgoing Mail: Process/Sort/Distribute
• Update and Post Weekly Sales Chart
• Order Office Supplies
• Make Travel / Hotel Arrangements for Guests
• Set-up and Organize the Catering for Meetings, Client Visits and Company-wide Meals
• Annual Update of Customer Price Book: Coordinate with Sales Manager
• Provide Administrative Support to Management
• Assist and Provide Support to Coworkers
• Follow All Safety Rules and Procedures
• Perform Other Duties as Required or Assigned

REPORTING RELATIONSHIP(S):

Reports directly to the VP of Finance

Requirements

QUALIFICATION REQUIREMENTS

The requirements listed below are representative of the education, certifications, knowledge, skills, and/or abilities required.

Education / Experience

• 2 year Business Associates Degree
• or
• 2-3 years equivalent administrative / accounting experience
• 1+ years of previous collections experience

Knowledge, Skills, and Abilities

• Basic computer skills
• Advanced knowledge of MS Word and Excel
• Basic knowledge of SAP
• Collections/Accounts Receivable experience
• Ability to work well under minimal supervision
• Ability to effectively prioritize
• Ability to effectively manage time and meet all necessary deadlines
• Able to proficiently read and write in English
• Ability to communicate clearly and effectively (written and verbal)
• Able to do accurate work at a rapid and consistent pace
• Work well independently as well as with others or in a team
• Ability to follow work instructions accurately
• Have attention to detail
• Ability to exhibit high personal morale

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit majority of shift

WORKING CONDITIONS

The working conditions described here are representative of those an employee may be exposed to while performing job duties and responsibilities.

• Office environment