ADMINISTRATIVE: Administrative Assistant and Accounts Receivables

Karl E. Brinkmann GmbH; Shakopee (MN); On-site; USD 33,000 - 40,000; Full time

Job summary

Karl E. Brinkmann GmbH in Minnesota is seeking an Administrative Assistant & Accounts Receivable Clerk to support finance and general administration.

You will handle AR duties, assist management, coordinate with Sales, and perform office tasks while ensuring accuracy and timeliness.

This role requires strong Excel, Word, SAP knowledge, and the ability to work independently in a small team.

Qualifications

• 2-year Business Associates Degree or 2–3 years administrative/accounting experience.
• 1+ years of collections experience.
• Basic computer skills with MS Word/Excel and SAP.

Responsibilities

• Main support for all incoming telephone calls.
• Accounts Receivable: Process incoming payments and contact customers for payments.
• Prepare and mail accounts payable vendor checks.
• Daily scanning of production orders, delivery notes, and receiving documents into SAP.
• Daily mail processing and distribution; order office supplies.
• Update weekly sales chart and assist management.

Skills

Accounts Receivable

Customer Communications

MS Word & Excel

SAP

Time Management

Teamwork

Education

Two-year Business Associates Degree

Equivalent administrative/accounting experience

Tools

SAP

Microsoft Excel

MS Word

Job description

The Administrative Assistant & Accounts Receivable Clerk is responsible for general administrative tasks including accounts receivable duties.

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Main support for all incoming telephone calls
• Accounts Receivable: Process Incoming Payments
• Accounts Receivable: Contact Customers for Payments
• Prepare and Mail Accounts Payable Vendor Checks
• Daily Scanning of: Production Orders, Delivery Notes and Receiving Documents into SAP
• Daily Incoming/Outgoing Mail: Process/Sort/Distribute
• Update and Post Weekly Sales Chart
• Order Office Supplies
• Make Travel/Hotel Arrangements for Guests
• Set-up and Organize the Catering for Meetings, Client Visits and Company-wide Meals
• Annual Update of Customer Price Book: Coordinate with Sales Manager
• Provide Administrative Support to Management
• Assist and Provide Support to Coworkers
• Follow All Safety Rules and Procedures
• Perform Other Duties as Required or Assigned

Reporting Relationship(s):

Reports directly to the VP of Finance

Education/Experience

• 2 year Business Associates Degree or

or

• 2-3 years equivalent administrative/accounting experience
• 1+ years of previous collections experience

Knowledge, Skills, and Abilities

• Basic computer skills
• Advanced knowledge of MS Word and Excel
• Basic knowledge of SAP
• Collections/Accounts Receivable experience
• Ability to work well under minimal supervision
• Ability to effectively prioritize
• Ability to effectively manage time and meet all necessary deadlines
• Able to proficiently read and write in English
• Ability to communicate clearly and effectively (written and verbal)
• Able to do accurate work at a rapid and consistent pace
• Work well independently as well as with others or in a team
• Ability to follow work instructions accurately
• Ability to exhibit high personal morale

Physical Deamnds

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit majority of shift

Working Conditions

The working conditions described here are representative of those an employee may be exposed to while performing job duties and responsibilities.

Salary Description

$24.00-$29.00/Hour