Administrative Assistant $21

Kelly Services; Stoughton (MA); On-site; USD 25,000 - 33,000; Full time

Job summary

Kelly Services in Stoughton, MA is seeking an Administrative Assistant to support RN and OT scheduling, verify MassHealth information, and manage calendars. The role involves document control in Laserfiche and coordinating with social workers and enrollment staff to keep records accurate.

The ideal candidate has 2 years of healthcare administration or scheduling experience, a high school diploma (associate or bachelor’s preferred), and proficiency in Microsoft Office and related databases (Zuke,

Qualifications

• 2 years of experience in healthcare administration or scheduling strongly preferred.
• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• Proficient in Microsoft Office, database management, and electronic documentation systems (e.g., Zuke, Laserfiche).

Responsibilities

• Assign evaluations to RN and OT teams.
• Verify MassHealth information (ID, eligibility, provider status, NPI, MCO) and ensure documents are in Laserfiche before assignment.
• Schedule initial and re-evaluations with consumers/surrogates and OTs.
• Enter evaluation details on shared and personal calendars.
• Confirm next-day evaluations with consumers/surrogates.
• Notify and update evaluation teams of all schedule changes.
• Reschedule evaluations as needed and document changes in calendars and Zuke database.
• Create, update, and transfer electronic evaluation folders to assigned staff.
• Assign adjustment evaluations per supervisor direction; prepare folders and notify team.
• Collaborate with Social Workers to obtain required documents (MD summaries, discharge letters, 485s).
• Enter referrals in Zuke and Enrollment Module.
• Prepare monthly and weekly reports and update RN/OT calendars.

Skills

Healthcare administration experience

Scheduling

Microsoft Office

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree preferred

Tools

Zuke

Laserfiche

Enrollment Module

Job description

Looking for an Administrative Assistant in Stoughton, MA.

• Shift: 8:30 – 4:30pm
  
• Pay: $21

Responsibilities

• Assign evaluations to RN and OT teams.
  
• Verify all MassHealth (MH) information (ID, eligibility, provider status, NPI, MCO) and ensure related documents are in Laserfiche before assignment.
  
• Schedule initial and re-evaluations with consumers/surrogates and OTs.
  
• Enter evaluation details on shared and personal calendars.
  
• Confirm next-day evaluations with consumers/surrogates.
  
• Notify and update evaluation teams of all schedule changes.
  
• Reschedule evaluations as needed and document changes in calendars and Zuke database.
  
• Create, update, and transfer electronic evaluation folders to assigned staff.
  
• Assign adjustment evaluations per supervisor direction; prepare folders and notify team.
  
• Collaborate with Social Workers to obtain required documents (MD summaries, discharge letters, 485s).
  
• Enter referrals in Zuke and Enrollment Module.
  
• Prepare monthly and weekly reports and update RN/OT calendars.

Qualifications

• 2 years of experience in healthcare administration or scheduling strongly preferred.
  
• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
  
• Proficient in Microsoft Office, database management, and electronic documentation systems (e.g., Zuke, Laserfiche).

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